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USDA

~

Privacy Impact Assessment for Guaranteed

No,

5.1

Question

How wil! the data collected from customers be verified for accuracy, relevance, timeliness, and

completeness?

Response The risk of loss, misuse, or unauthorized

access to this information is low since the information is transferred to paper forms,

which are printed and signed by the customer. Once the data is on hardcopy, the application

data store in the system is not involved in the loan process.

There are many balancing processes, which

executes with every batch update cycle to validate data. The Deputy Chief Financial

Officer (DCFO) reviews these outputs daily. These reports are for both GLS operational tables and data warehouse tables. Balancing is done against general ledger, allotment summary and check disbursement.

5.2

How will the data collected from USDA sources be verified for accuracy, relevance, timeliness,

Same answer as 5.!

and completeness?

5.3

How will the data collected from non-USDA sources be verified for accuracy, relevance,

Same answer as 5.1

timeliness, and completeness?

2.2 Data Use

No.

6

Question Individuals must be informed in writing of the

Response Monitor Private Sector Lenders Portfolios for

7

principal pur.pose of t~ infor~ti~n being collected from them. W~atis the principal

purpose of the data being collected? Will the data be used for any other purpose?

!oar,s,goa_rar~teed by !J~DA. and provide financial information on the Guaranteed Portfolio.

[] Yes [] No - lfNO, go to question

7.1

What are the other purposes?

Various calculated financial data fields will be derived and stored in GUARANTEED. The data is used to determine eligibility and for consolidated reporting purposes such as demographic data.

8

Is the use of the data both relevant and necessary to the purpose for which the system is being designed? In other words, the data is absolutely needed and has significant and demonstrable bearing on the system’s purpose as required by statute or by Executive order of the President

[] Yes [] No

9

Will the system derive new data or create previously unavailable data about an individual through aggregation from the information

[] Yes [] No If NO, go to question 10.

collected (i.e., aggregating farm loans by zip codes in which only one farm exists.)?

Page 6

Date: July 16, 2009

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