DoDI 1400.25-V1614, December 1996
e. Complainant’s previous protected activity, if reprisal is alleged. Include the nature of the activity, date(s) of the activity, issue(s) and basis(es) where an EEO complaint was filed or the complainant opposed discrimination, and the name and position of the agency official(s) involved.
f. Request for Personnel Action, SF 52 (both sides), requesting recruitment for the position(s) at issue.
Job or position description for the position at issue.
Merit promotion or vacancy announcement for the position at issue.
Referral and selection instrument(s) for the position at issue annotated to reflect the
candidates’ protected group(s). The certificate should clearly identify the selectee(s) and the selecting and approving officials.
Notification of Personnel Action, SF 50(s), effecting the selection(s) at issue.
Applications and all other documents submitted for the position at issue by the
complainant and the selectee.
l. Crediting plan used to evaluate qualifications and evaluate candidates for the contested position. (Crediting plans will not be included in the final ROI but will be returned to the activity for retention.)
m. Documentation designating the members and providing the panel instructions, if a panel was used in the selection process for the vacancy at issue.
n. Evaluation criteria and interview questions used by the panel, selecting official, or approving official. Include notes, score sheets, and matrices.
Documentation of all candidates’ notifications of nonselection.
Regulatory guidelines concerning merit promotion that were in effect at the time of the
nonselection at issue.
q. Pertinent article(s) of the negotiated union agreement, if applicable. In certain circumstances, other data may be relevant such as performance evaluations, disciplinary actions, attendance records, grievances and their dispositions, or other information pertinent to specific allegations in the complaint.
APPENDIX 2 TO ENCLOSURE 3