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DoDI 1400.25-V1614, December 1996

APPENDIX 4 TO ENCLOSURE 3

CHANGE TO LOWER GRADE (CLG)

1. GENERAL. The list of recommended documents to be included in a request for investigation is provided to facilitate timely and thorough investigation of formal EEO complaints regarding CLG. The list is not all-inclusive, and all of the documents identified may not be required in every investigation. All copies submitted should be legible and dark enough to photocopy. Pages should be printed on one side only. 8 1/2 x 11-inch paper should be used. Summary data will be authenticated by its authorizing source. Questions about the submission of documents should be addressed to the responsible regional office as indicated in Appendix 1.

  • 2.

    RECOMMENDED DOCUMENTS - REQUEST FOR INVESTIGATION OF CLG

    • a.

      Organizational chart for the work unit of activity in which the CLG at issue occurred.

    • b.

      Data on employment within the organizational segment in which the CLG occurred as of

the date of the action. Provide the name, position (title, series, and grade), and protected group(s) relative to the basis(es) of the complaint, e.g., race, sex, and date of birth of all employees and supervisors. If reprisal is a basis, provide the complaint history for the organizational segment.

c. Data on CLGs effected within the organizational segment of the CLG at issue for the 2-year period prior to the action. Provide the name and protected group(s) of the employee and positions (title, series, and grade) to which assigned before and after the CLG, date of the CLG, reason for the CLG, and the name, position, and protected group(s) of the proposing and deciding official(s).

d. Complainant’s previous protected activity, if reprisal is alleged. Include the nature of the activity, date(s) of the activity, issue(s), and basis(es) where an EEO complaint was filed or the complainant opposed discrimination, and the name and position of the agency official(s) involved.

e. Applicable regulatory guidelines in effect at the time of the CLG at issue, e.g., discipline, performance, medical, reduction in force.

  • f.

    Request for Personnel Action, SF 52 (both sides), requesting the CLG at issue.

  • g.

    Notification of Personnel Action, SF 50, effecting the CLG at issue.

  • h.

    Notice of proposed CLG and supporting documentation.

  • i.

    Complainant’s written reply to the proposed CLG. If an oral reply was made, provide any

memoranda documenting the oral reply.

18

APPENDIX 4 TO ENCLOSURE 3

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