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DoDI 1400.25-V1614, December 1996

APPENDIX 7 TO ENCLOSURE 3

PERFORMANCE RATING

1. GENERAL. The list of recommended documents to be included in a request for investigation is provided to facilitate timely and thorough investigation of formal EEO complaints regarding performance rating. The list is not all-inclusive, and all of the documents identified may not be required in every investigation. All copies submitted should be legible and dark enough to photocopy. Pages should be printed on one side only. 8 1/2 x 11-inch paper should be used. Summary data will be authenticated by its authorizing source. Questions about the submission of documents should be addressed to the responsible regional office as indicated in Appendix 1.

2. RECOMMENDED DOCUMENTS - REQUEST FOR INVESTIGATION OF DISCIPLINARY PERFORMANCE RATING

a. Organizational chart for the work unit of the activity to which the complainant is assigned.

b. Data on employment within the organizational segment where the complainant performed the work that resulted in the rating at issue. Provide the name, position (title, series, and grade), and protected group(s) relative to the basis(es) of the complaint, e.g., race, sex, and date of birth of all employees and supervisors. If reprisal is a basis, provide the complaint history for the organizational segment.

c. Performance ratings of the other employees within the organizational segment where the rating was issued, for the same period as the rating at issue, annotated with the protected group(s) of the employees.

d. Complainant's previous protected activity, if reprisal is alleged. Include the nature of the activity, date(s) of the activity, issue(s), and basis where an EEO complaint was filed or the complainant opposed discrimination, and the name and position of the agency official(s) involved.

  • e.

    Performance rating at issue and the performance plan(s) on which it is based.

  • f.

    Complainant's job or position description or statement of duties covered by the rating.

  • g.

    Documentation of performance discussions held with the complainant during the rating

period.

h. Pertinent regulatory guidelines concerning the performance management program that were in effect at the time of the rating at issue.

i. Pertinent article(s) of the negotiated union agreement, if applicable.

22

APPENDIX 7 TO ENCLOSURE 3

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