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DoDI 1400.25-V1614, December 1996

APPENDIX 9 TO ENCLOSURE 3

TIME AND ATTENDANCE

1. GENERAL. The list of recommended documents to be included in a request for investigation is proceeded to facilitate timely and thorough investigation of formal EEO complaints regarding time and attendance. The list is not all-inclusive, and all of the documents identified may not be required in every investigation. All copies submitted should be legible and dark enough to photocopy. Pages should be printed on one side only. 8 1/2 x 11-inch paper should be used. Summary data will be authenticated by its authorizing source. Questions about the submission of documents should be addressed to the responsible regional office as indicated in Appendix 1.

2. RECOMMENDED DOCUMENTS - REQUEST FOR INVESTIGATION OF TIME AND ATTENDANCE

a. Organizational chart for the work unit of the activity to which the complainant is assigned and, if the action occurred elsewhere, for that work unit as well.

b. Data on employment within the organizational segment effecting the action at issue as of the date of the action. Provide the name, position (title, series, and grade), and protected group(s) relative to the basis(es) of the complaint, e.g., race, sex, and date of birth of all employees and supervisors. If reprisal is a basis, provide the complaint history for the organizational segment.

c. Data on leave use within the organizational segment effecting the action at issue for the 2- year period prior to the action. Provide the name, position (title, series, and grade), and protected group(s) of each employee, leave use, action taken based on leave use, date of the action, and the name, position, and protected group(s) of the agency official(s) effecting the action.

d. Complainant’s previous protected activity, if reprisal is alleged. Include the nature of the activity, date(s) of the activity, issue(s), and basis where an EEO complaint was filed or the complainant opposed discrimination, and the name and position of the agency official(s) involved.

  • e.

    Complainant’s leave request(s).

  • f.

    Time and attendance or leave records for the period in question for all employees in the

organizational segment effecting the action at issue.

  • g.

    Documentation of any counseling provided concerning complainant’s leave.

  • h.

    Pertinent regulatory guidelines concerning leave administration that were in effect at the

time of the action at issue.

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APPENDIX 9 TO ENCLOSURE 3

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