Your Name Street City, ST 12345 (zipcode)
Bob Smith, Director Human Resources XYZ Company 100 Main Street Anytown, NH 01234
Dear Mr. Smith,
This paragraph should explain why you are writing. What is “in it” for you? It should be three to four sentences in length and should tell the employer what you hope to gain from contacting them. If you are responding to a specific advertisement, it should also tell the employer where you learned about their position. Make sure you do not say you heard about the job from “a friend”. If the friend is known to and respected by the employer, then you should use the individual’s name.
This section of the letter can be one or two paragraphs in length. It should explain what you have to offer the employer. If one paragraph, use about four to five sentences, if two paragraphs, use up to a total of eight to nine sentences. Why should they be interested in you? Include information about your education, work experience and skills. What’s “in it” for the employer? Why are you uniquely qualified for the position?
Utilize your research for this middle section of the letter. Make sure you have read as much as you can about the company to determine their values. How does this company or organization set itself apart from competitors? What a company chooses to say about itself in writing is very important. You should try to make a “match” between your background and the company’s values, as well as the job description/qualifications.
This last paragraph closes the letter with three to four sentences. It should state what will happen next. You should indicate your interest in an interview and provide your telephone number (even though it is on the resume). If appropriate, you should indicate that you will be calling to follow up to ensure they received your resume and to discuss the possibility of an interview. If they wish to reach you sooner, your contact information is there.
(4 blank lines for your signature) Your Typed Name