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Los Rios Community College DistrictApproved:  April 2004

FACILITIES PLANNING SPECIALIST

DEFINITION

Under the general direction of the Director of Facilities Maintenance; develops, designs, and plans facility repair and renovation projects involving renovation, minor construction, scheduled maintenance and special repair (SMSR), major maintenance, ADA and Hazardous Substance removal activities. Performs contract or project administration of such projects, as assigned, including coordination of project requirements with other District facilities management, maintenance and planning units.

TYPICAL DUTIES

Works closely with campus faculty and staff, facilities management department staff and contracted professionals to prepare or coordinate the development of preliminary designs, plans and estimates for alteration, renovation, repair and major maintenance projects.  Answers inquiries; reviews assigned work order requests; coordinates the development of project cost estimates with appropriate facilities management department staff; and makes recommendations as to whether proposed work should be done with in-house resources or contracted out.  Coordinates with governmental and utility agencies to comply with environmental and energy conservation mandates, programs and rebates.  Works closely with District faculty, staff and administrators to develop and implement schedules of work for District resources and contractors; forwards drawings and data on projects resulting in space alterations to Planning Department for maintenance of District as-built drawings and State mandated facilities inventory database; coordinates with district telecommunications systems specialists on design, cost estimates and planning of telecommunications and data systems for remodels, renovations and new construction; and works closely with architectural or engineering firms when needed. Develops project schedules, bid requirements; and reviews plans, working drawings, documents and surveys to coordinate and schedule projects.  Coordinates the bidding process with district purchasing department and develops written specification of project requirements; manages and participates in the pre-bid job-site walk-through; and participates in the evaluation and bid award process.  Prepares and monitors budgets for projects; plans tasks with Facilities Management personnel or contracted services; and prepares all contract documents upon approval and funding of proposed projects.  Insures that design and planning conforms with the California Building Code, Mechanical Code, Plumbing Code, National Electric Code, Uniform Fire Code, Americans with Disabilities Act (ADA), and other applicable codes and regulations; monitors and arranges for contract bonds, certificates of insurance and other required contract provisions for forwarding to the District Office; and processes contract documents.  Sets up and facilitates pre-construction meetings with contractors and in-house staff; supervises work in progress; directs the work of contractors; and coordinates alterations, renovations, construction and major maintenance projects in progress with District tradesmen.  Insures that schedules are met, materials required and specified are provided, and work is performed according to plan; issues contract change directives when needed; reviews and approves contractors’ invoices for payment; and prepares requisitions for contract payment.  Prepares and processes contract close-out documents upon completion of projects.  Maintains records of SMSR, ADA, and Hazardous materials projects history.  Performs related duties as required.

QUALIFICATIONS

EDUCATION AND EXPERIENCE

Two years experience in construction management, facilities planning, engineering, architecture or related field, AND an associates degree from an accredited college or university in Construction Management, Architecture, Engineering or related field.

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