6.1 Is there a plan of action of this element of the documentary patrimony?
The documentary corpus safeguarded by the Center of Documentation represents part of the cultural patrimony of the Ashkenazi Community of Mexico; and so it tries to provide the greatest amount of resources for its operation, but being a private benevolent society, the fonds are usually insufficient, so there is a plan of action to solve the problem:
To form a Guardianship, an Academic Committee and a Society of Friends of the Center.
To have the Center of Documentation become a non-profit Civil Association or an Institution of Private Assistance, so that the donations may be tax exempt and thus to create a Trust, to extend consultation services and to be able to digitalize the collection to be available on-line. And so, to hire specialized investigators and archivists to develop and preserve the collections.
To evaluate library automatization software that will allow us to use cutting edge technology, so that Center information may be consulted and requested by any person interested anywhere in the world.
Information about present day preservation and custody of material
The premises of the Center of Documentation have been made on purpose to safeguard the documents so the collections dwell at a temperature lower than 24 degrees Celsius, with relative humidity close to 50%. The Photographic Fonds and the Antique Hebrew Fonds use cold artificial light to prevent any damage caused by physical reactions that may alter the stability of the photographs. The stands are metallic painted in acrylic.
We have made a General Guide of Fonds and four catalogues to facilitate investigators’ work but we are at work preparing three more catalogues.
The Photographic Fonds was stabilized using polypropylene covers and boxes and we also keep strict standards on public service to prevent any damage to its integrity.
7.1 Details of the consultations
Consultations or access are conditioned to any investigator interested in the history of the Jews in Mexico or about Ashkenazi culture in general. We require presenting a written project or work plan that will justify consulting the collections, presenting I.D. in force and to give CDICA credit when publishing. We also require one sample of the CDICA investigation.
We have a section for consulting dictionaries and encyclopedias on Jewish themes in Spanish, Yiddish and Hebrew.
The present proposal was prepared by the Center of Documentation and Investigation of the Ashkenazi Community in Mexico, according to the Summons for proposal in the Registry of Memory of the World of Latin America and the Caribbean. It is based on selection criteria described in the Guidebook for Safekeeping of Documentary Material (2002) point 4, that stipulates that the most important criteria to inscribe a document in this Registry is its significance for national patrimony and culture.
PART B. COMPLEMENTARY INFORMATION
8. RISK ASSESSMENT
8.1. Type and extent of threat:
There is no severe risk to the preservation of the various Fonds and Collection integrating the Center of Documentation.
9. ASSESSMENT OF STATE OF PRESERVATION
9.1 Context of preservation
To preserve our collections we have guides and catalogues that ensure access to the information.
The conditions of the sites where they are kept, as far as temperature, humidity, illumination and security have been especially adapted to ensure their preservation; however, we are constantly searching for improvement.
Conservation and integrity of the original works are a priority for the CDICA.