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Fees Payment & Refund Terms

International Student Programs

Contents:

  • A.

    International Student Program Fees

  • B.

    Payment of International Student Program Fees

  • C.

    Refund Policy

  • D.

    Payment of Refunds

  • E.

    Appeal Procedures

  • A.

    International Student Program Fees

    • 1.

      General

    • 1.1

      Each prospective international student on applying to the University of Ballarat acknowledges and agrees to the terms and conditions of the International Student Program Fees Payment & Refund Terms upon signing the International Student Application Form.

    • 1.2

      Each prospective international student will receive a copy of the International Student Program Fee Payment & Refund Terms at the time of offer of a place in a University course. This copy is to be retained by the student.

    • 1.3

      The terms and conditions set out in these Terms apply equally to commencing students and to continuing students, unless specified otherwise.

    • 1.4

      The University reserves the right to amend these Terms at any time.

    • 1.5

      Upon acceptance of an offer of a place at the University by a student, these Terms in so far as they relate to a refund of program fees in the case of a student defaulting only constitute a written agreement between the University and the student for the purposes of Section 28 of the Education Services for Overseas Students Act 2000 (“ESOS Act”).

    • 1.6

      These Terms do not remove the right to take further action under Australia’s consumer protection laws.

  • B.

    Payment of International Student Program Fees

    • 2.

      Workloads

    • 2.1

      Fees are calculated on the basis of course loads. Course loads for students are determined by the unit weightings (EFTSL) as determined by the University.

    • 2.2

      Normally a full-time workload has an EFTSL weighting of 0.5 for a half-year and an EFTSL weighting of 1.0 for a year.

    • 2.3

      International students must undertake a full-time workload in each teaching period of study in compliance with the rules and regulations relating to the issuing of student visas for entry into Australia.

    • 2.4

      In exceptional circumstances, international students may be permitted to undertake a workload greater than the normal full-time workload for a teaching period but no greater than

    • 1.1

      in total for an academic year as set by the Academic Board for all students, and only with the permission of the relevant Course Administrator and the Head, International Student Programs.

    • 2.5

      International students are not permitted to undertake less than a normal workload in a teaching period except where the workload is restricted by the Academic Progress Committee or where students in their final teaching period are required to take a minimum load to complete their course requirements and only with the permission of the relevant Course Administrator and the Head, International Student Programs.

    • 2.6

      Enrolments and amendments to enrolments, including amendments to workloads, of all international students, must be approved in advance in writing by the relevant Course Administrator and by the Head, International Student Programs.

  • 3.

    Fees

    • 3.1

      The annual international student program fees and course durations as advertised by the University are for standard full- time courses (See 2.1 and 2.2 above for definitions), where students are progressing without failures.

    • 3.2

      International students who have been permitted to undertake a workload of more than the normal full-time workload (as per

    • 2.4

      and 2.6 above) are required to pay an additional tuition fee above the normal full-time international student program fees, calculated pro-rata according to the additional workload.

    • 3.3

      International students who have been permitted to undertake a workload less than the normal full-time workload (as per 2.5 and 2.6 above) may be eligible (subject to 3.4 and 8.3 below) for a partial credit or refund of the international student program fees paid, calculated as the pro-rata difference

between the actual workload undertaken and the normal full- time workload for the course.

    • 3.4

      Where the University determines in accordance with clause

    • 3.3

      above that a continuing international student is eligible for a partial credit of international student fees paid, the amount of credit calculated in accordance with 3.3 above will be transferred as payment or part payment of the student’s fees payable for the next teaching period.

    • 3.5

      Commencing and continuing international students are required to pay the international student program fees listed for their year of course commencement throughout the normal duration of their study in the course concerned.

  • 4.

    Payment of International Student Program Fees

    • 4.1

      International Student Program fees are payable in Australian dollars.

    • 4.2

      International students are required to pay in full the appropriate full-time international student program fees for a teaching period.

    • 4.3

      Commencing international students are required to pay the fee at the time of accepting a place in a course. Continuing international students are required to pay the fee by the specified date.

    • 4.4

      Failure to comply with the required payment date will result in the termination of the offer of a place or of enrolment at the University.

    • 4.5

      In any teaching period, a student whose enrolment at a date no later than 4 weeks (or 20 working days) after the first day of commencement of the teaching period is less than the normal workload of 1.0 in accordance with 2.5 and 2.6 above may be eligible for a partial credit or refund of the international student program fees paid to the University for that teaching period, in accordance with 3.3 and 3.4 above.

C. Refund Policy

Default and Level of Refunds of International Student Program Fees

  • 5.

    University Defaults

    • 5.1

      The University expressly acknowledges that refunds where the University defaults cannot by law be covered by a written agreement between the University and a student and in no way do these Terms purport to be a written agreement in the case of the University defaulting. Accordingly, the University will, pursuant to the provisions of the ESOS Act and the Education Services for Overseas Students Regulations 2001 (“ESOS Regulations”), refund all program fees paid by or for a student if:

      • (a)

        the course ceases to be provided at any time after it starts but before it is completed;

      • (b)

        the course does not start on the agreed starting day;

      • (c)

        the course is not provided in full to the student because a sanction has been imposed on the University under Part 6 of the ESOS Act, and the student has not withdrawn before the default day.

    • 5.2

      However, if the offer to the student was made on the basis of incorrect or incomplete information being supplied by the applicant/student the University will, except in exceptional circumstances, retain 10% of the program fee for the applicable enrolment period.

  • 6.

    Student Defaults - Definition

    • 6.1

      The international student defaults, whereby:

      • (a)

        the course starts on the agreed day (i.e. on the day on which the course was scheduled to start, or a later date agreed between the University and the student) but the student does not start the course on that day and has not previously withdrawn from that course;

      • (b)

        the student withdraws from the course either before or after the agreed starting day;

      • (c)

        the student’s candidature is terminated by the University;

      • (d)

        the student’s candidature is deemed by the University to have lapsed.

University of Ballarat (CRICOS No. 00103D in Victoria; 02235J in South Australia and 01266K in New South Wales) Updated on 15/05/2007 9:17:00 AM

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