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Logistics Routine Activity Checklists by Level - page 4 / 9

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Logistics Routine Activity Checklist: Hospitals

Hospital staff should complete the following logistics tasks:

Daily

Monitor storage conditions; follow the correct storage guidelines.

Every time drugs are dispensed, record the quantities of drugs dispensed on the Daily Activity Register.

Add and record the total quantities drugs dispensed for the day on the Daily Activity Register.

Every time products are received, issued, or transferred to another facility, update the Stock Control Card.

Monthly

Physically count the quantities of usable products in stock; enter the stock on hand on the Stock Control Card.

Complete the Report and Requisition form using data from the Stock Control Card and the Daily Activity Register.

Send the Report and Requisition form to the Central Medical Stores (CMS)/central MOH staff using the CMS schedule.

Receive the drugs that the CMS delivers, then complete the following:

Visually inspect the products.

After receiving supplies from the CMS, sign the CMS Dispatch Note; on this report; note any discrepancies in the products or quantities received.

Return a signed copy of the CMS Dispatch Note to the CMS; file one copy at the facility.

For each product, enter the quantity received and update the stock on hand on the Stock Control Card.

As needed

After filling out the Report for Returning Products, return any unusable quantities of drugs (expired, damaged) to the CMS.

Every time you suspect that stock levels may not be within the established maximum stock levels and emergency order point, assess the stock status for each drug.

Place an emergency order by completing the report section of the Report and Requisition form: send it to the CMS.

Resources

Standard Operating Procedures Manuals

This document was produced with support from the U.S. Agency for International Development through Task Order 1 of the USAID | DELIVER PROJECT under contract no. GPO-I-01-06-00007-00.

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