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Logistics Routine Activity Checklists by Level - page 6 / 9

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Logistics Routine Activity Checklist: Provincial Health Office

Provincial health offices should complete the following logistics tasks:

Daily

Monitor and provide supportive supervision to the district health offices (DHO) to address logistics reporting and distribution issues.

Monthly

Conduct supportive supervision visits to the DHOs and provincial hospitals using the District Pharmacy Supervision Checklist. For each supervision visit, write a Report of Supervision Visit.

Logistics records and reports are completed accurately and are up-to–date.

Products are stored according to recommended storage guidelines.

Stock levels are within the established maximum stock levels and emergency order point.

Routine physical inventories are being conducted and stock on hand is recorded.

Quarterly

Receive and review feedback reports from the central MOH staff on the provincial logistics system performance.

Conduct activities to correct provincial logistics system performance issues, which are highlighted in the MOH developed feedback reports, including—

Address supply imbalances across facilities/within the province.

Follow up on product storage issues.

Provide support to improve facility data collection and reporting.

Provide on-the-job training to DHO and hospital pharmacists, as needed.

As needed

Maintain list of staff that require logistics system training using submitted Reports of Supervision Visit. Coordinate and facilitate all training in managing the logistics system for all health facility staff in the province.

Resources

Standard Operating Procedures Manuals

This document was produced with support from the U.S. Agency for International Development through Task Order 1 of the USAID | DELIVER PROJECT under contract no. GPO-I-01-06-00007-00.

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