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Office of Student Learning & Partnerships

Grants

Contracts

made

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Grant Announcement

Request for Proposals (RFP’s)  

Invitation to Bid (ITB’s)       

Payment

Reimbursement basis

Upon detailed invoicing

Relationship

Assistance relationship, status less important

Independent Contractor status must be demonstrated

Time Frame

Some flexibility in time frame

More restrictive timeline than grants.  Products or services MUST be provided in specified time frame.

Incomplete or delayed completion

No default or penalty clauses

May be a default or penalty clause for delay or non-delivery

2.

How does one complete and submit a Request for Proposal (RFP)?

State agencies, including the ODE, publish RFP’s or Invitations to Bid (ITB) when there is a need to procure goods and/or services.  These RFP’s are posted online through Oregon Procurement Information Network (ORPIN) at http://orpin.oregon.gov/open.dll/welcome) and advertisements are placed in various Oregon newspapers.  The RFP will include a number of clearly defined components such as those shown in the table below.  RFP’s will vary based on the nature of the proposed contract.

REQUEST FOR PROPOSAL

Date of Issuance

Date the RFP was released for posting and publication

Proposal Due Date

Date and time the proposal must be received at the issuing office.

Issuing Office

Name of State agency issuing the proposal

Background Information

Provided as appropriate

Purpose of RFP

Intent of the proposal

Statement of Work

Statement of Work

Defines what work is to be accomplished

Major Tasks

Lists major components of work to be accomplished

Deliverables Schedule

Lists due dates for activities and deliverables

Reporting

Reporting Requirements of the contract including content and due dates

Project Plan Detail

Contractor to provide schedule of milestones and deliverables and identify roles and responsibilities

Workspace, Tools & Work Product

Establishes criteria/specifications for tools, product and workspace

Solicitation Schedule & Procedures

Schedule

Including RFP application period, RFP closing date, contract award date and date work to begin

Questions & RFP Addenda

Where to direct questions and requests for changes to the RFP

State Agency Rights

Specifies State agency rights regarding the RFP

Acceptance & Approval

Specifies terms for the formal acceptance and approval of work product or deliverable.

Public Information

Notice that all RFP’s are public information once opened; copies of RFP proposals will not be provided prior to completion of evaluation process

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