Office of Student Learning & Partnerships
REQUEST FOR PROPOSAL
and notification of contractor of award of contract.
Independent Contractor Status
Must meet independent contractor status as defined in ORS 670.600 and provide references.
Establishes criteria and specifications for RFP proposal
Evaluation of Proposal
Vendor Selection Criteria
Specific evaluation criteria, including how proposal will be scored for evaluation purposes
General standard contract provisions that shall be incorporated into the resulting professional/personal services contract for the State of Oregon. If the contract is issued to a governmental entity, intergovernmental provisions will be substituted into the contract.
Independent Contractor Certification
Certification Denying Conflict of Interest
Checklist for RFP
After an RFP has been posted, the ODE Procurement Office shall identify an Evaluation Committee that will meet and determine which contractor will be awarded the final contract. The Procurement Office will then notify all those who submitted an RFP of their selection status (contracts over $5,000) and develop the contract. This contract will be routed to all required state agencies for approval (e.g. ODE, DOJ, DAS, Risk Management, other agencies as required by the nature and amount of the contract). Once approved, the Procurement Office will issue notification of contract execution and distribute contract copies.
Detailed budgets are required with the submission of contract proposals and the budget is included in the final approved contract. Before any changes may be made to the budget, the contract administrator must be consulted and no changes to the budget may be made without the approval of the ODE Procurement Office and the contract administrator. For changes to budgets for Federal or State grants, consult the grant manager as listed in EGMS.
All deliverables are subject to the inspection and approval of the contract administrator. The contract administrator monitors progress, inspects the work, and is responsible for approving invoices for payment. All invoices submitted for payment must include the name of the company and the word “INVOICE”; statements merely provide a summary of invoice totals and are not sufficient for approval for payment. The invoice should be an original