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Surgical Services Vendor Guidelines

These guidelines apply to all sales representatives that call on the Surgical Services areas within the NHHN, regardless of frequency of visits.  The goal of these guidelines is to control the flow of unnecessary sales representatives throughout the surgical areas.

1.

Each Sales Representative will sign in at NHRMC Purchasing Department at 2460 Delaney Avenue.

2.

Upon check-in, the front desk (Purchasing) will verify the appointment of the sales rep by calling the OR coordinator at (NHRMC) or designee at 343-7698 and OR coordinator at (CFH) or designee at 452-8339.   The person/team lead setting up the appointment must let the OR control desk know of the appointment.  Appointments with physicians must also be verified.

3.

If the appointment is verified, the sales rep will receive a pass to the appropriate campus.

4.

If the sales rep needs a pass prior to opening time (8:00 am), after hours, or on weekends, the pass must be arranged in advance via email or phone call to Ja’Leen Solomon, Purchasing at 343-2490.

5.

If the Surgery team or Materials Management feels that a weekly pass is justified (for trials, etc), an email will be sent to Ja’Leen Solomon, or designee, as approval.

Responsibilities of OR Staff

6.

Inform the OR control desk, or email Ja’Leen Solomon, of all appointments with Sales Representatives so that passes can be issued efficiently.

7.

If Purchasing has advanced notice, the pass will be ready for the sales representative when he/she arrives to sign-in.

Responsibilities of Materials Management

8.

Insure that passes are issued in a timely fashion so as to not create delays in meeting deadlines.

POLICY & PROCEDURE

Updated 9.1.06

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