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SECTION HEADING GOES HERE

ANNEXURE F

TERMS OF REFERENCE

PROCUREMENT OF CATERING SERVICES FOR TAKING PARLIAMENT TO THE PEOPLE IN THE FREESTATE FROM 15-19 NOVEMBER 2010

BACKGROUND

During the period of 15-19 November 2010 the National Council of Provinces (NCOP) will conduct its programme of “Taking Parliament to the People” in the Free State province as part of its oversight function. 550 VIPs comprising of Members of Parliament, Ministers, Members of Executive Council, Members of the Legislature and other dignitaries, plus 300 Staff members will be in attendance on each of the five days and will be served a sit-down meal.  

In addition to the above, it is expected that up to 10,000 members of the public will attend on each day and will be served a takeaway meal. Cooking will be done at a central venue and service providers must provide their own equipment and means of transporting the food to the venue and this must comply with health and safety regulations.

SPECIFICATION

Service providers are required to provide catering for the event according to the following categories (one quote per category):

(a)

Morning tea X 4 days and afternoon tea X 5 days for 550 VIPs  (15-19 November 2010)

(b)

Morning tea X4 days and afternoon tea X 5 days for 300 Staff Members (15-19 November 2010)

(c)

Lunch Buffet for 550 VIP’s Members X 5 days (15-19 November 2010)

(d)

Lunch Buffet for 300 Staff Members X 5 days (15-19 November 2010)

(e)

Takeaway Meals for 10,000 members of the public X 5 days (15-19 November 2010). ONLY submit quotation for 500 (five hundred members of the public) for this category

(f)

Provide hiring of the following Linen X 5 days (15-19 November 2010)

White Round Table Cloths 3 m  X 60  units X 5 days

White Square Table cloths 3 m X 75 X 5 days

Single Colour Organza Overlay (90cmx90cm) X 80 units X 5 days

Single Colour Organza Runner 3 m X 18 X 5 days  

White Linen Serviettes X 600 x 5 days

White Licra Chair Covers X 600 x 5 days

Please note that service providers must quote for only one category from the above [i.e. (a), (b), (c), (d) or (e)] and indicate the ones they would like to cater for. Only service providers that have submitted their supplier identification forms will be considered. The menu for all the categories is provided below and will be provided as follows:  

Procurement of Catering Services forTaking Parliament to the People: T9/2/2010

INITIAL: _____________

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