CITY OF MELBOURNE, FLORIDA MINUTES – REGULAR MEETING BEFORE CITY COUNCIL JANUARY 27, 2009
building and consider buying new when the economy turns. Mrs. Corby said that Deputy City Manager Amy Elliott explained to her that a thorough report was prepared. It revealed that some of the existing furniture either won’t fit in the new City Hall or is in poor condition.
In response to Mrs. Corby, Mrs. Elliott stated that furniture is being funded from the General and Water & Sewer Funds, not from bond funding.
Mrs. Corby asked the dollar amount that was reserved for furniture when the City Hall project was approved. Mrs. Elliott replied that the project didn’t include furniture; however, staff contemplated it would be funded later. In the third or fourth budget review last year, Council approved putting money into the City Hall project for furniture, furnishings, fixtures, moving costs, etc.
Mrs. Corby asked if there is any rule that would prohibit the money from being transferred back to the General Fund. Mr. Schluckebier said that if Council approved transferring the money, it would probably go into a capital outlay unrestricted fund balance, which is a sub- category of the General Fund. He added that this item does not provide for a complete replacement of the furniture in City Hall. Based on specific situations, the furniture has been priced and is in accordance with the allocation approved by City Council.
Mrs. Corby stated that based on the financial times we are in and the City Manager’s memorandum to City staff about the condition of the budget, she will make a motion to deny this item. Mrs. Corby’s motion did not receive a second.
Moved by Meehan/Goode to approve Item “a.”
Council Member Kathy Meehan said that she reviewed the list of furniture and the prices. The City is saving a lot of money through the state contract pricing, and she did not see anything out of the ordinary on the list.
Council Member Mark LaRusso asked if there will be offices in the new City Hall without desks if we don’t buy new furniture. Mr. Schluckebier replied yes.
Mrs. Corby pointed out that a $35 table could be used as a desk. The City shouldn’t be spending money if we don’t absolutely need to.
The question was called. Motion carried. Mrs. Corby voted nay.
Contract award for the repair of three failed stormwater pipes located within the intersection of NASA Boulevard and Airport Boulevard, Project No. 64699, Insituform Technologies, Jacksonville, FL - $31,967.50.
In response to Mrs. Corby, Mrs. Elliott confirmed that we are piggybacking one of our projects. The contract was approved in December 2006. Mr. Schluckebier added that we do have expiration dates on bids. City departments determine if economies can be gained by rebidding an item.
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