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applicable.

Inventory Procedures

TUSD requires that all district and federally funded items valued at $1000.00 or more with a useful life of a year or more will be physically accounted for annually. Asset Management will be responsible for the distribution of the annual inventory listings in the $1,000.00 and over schedule.

The Site or Department Administrator will use this annual inventory list to:

1.

Check off items on the listing for physical verification.  Items not accounted for or verified must be explained on the appropriate TUSD form (refer to DID-E).

2.

Correct the inventory listing as necessary for information, including but not limited to serial number, brand name, and project code location (refer to DID-E).  Proper project code identification, such as science, computer labs, drama, etc., will assist in separating the inventory listing by department at each site.  This will help the Site or Department Administrator conduct future physical inventories.

3.

Include new asset acquisitions valued at $1,000.00 and over that are NOT listed on inventory listings to inventories as “ADD ON’s”.  This will also apply to transfers or surplus acquisitions in this price range.

4.

Account for all items at their respective sites regardless of value and whether they were lost, damaged, or stolen.

5.

Verify that all items with an existing Property Control Number also have an Asset ID Number as a cross-reference.  However, it is not necessary to have the Asset ID Number placed on items that were purchased prior to July 1, 1999.

6.

Sign, date and return the inventory listing and the appropriate documentation to the Asset Management Office as directed on the annual inventory cover memorandum.

Asset Management recommends that sites keep copies of all transactions to assist the site in maintaining all current and future inventories.

Stewardship Listing

The purpose of the Stewardship Listing is to enhance accountability to safeguard District property and to maintain a listing of specific items with a value of $200.00 to $999.99.  Equipment listed in this dollar range may require maintenance or may be identified as commonly pilfered.   Asset Management recommends a physical inventory of all stewardship items be conducted every three (3) years.

DID-R-AssetManagementRegulation12-14-04Page 2 of 5

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