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Equipment not maintained by the district will not be issued an Asset ID Number or added to the Asset Stewardship Listing.  This equipment will be tagged as “DONATION” by the receiving school/department.

Additional guidelines for vehicle donations:

Before any vehicle can be donated to TUSD, the Transportation Department must evaluate the condition of the vehicle to determine whether to accept or reject the donation and whether the Auto Shop will maintain the vehicle.  Vehicles not maintained by the Transportation Auto Shop will be the responsibility of the school/site to be used for salvage parts only.

After the Transportation evaluation, vehicle donors must annotate the back of the Certificate of Title by crossing out the word “sold” and writing in the words “donated” and “TUSD” in the appropriate places.  The lien holder place must be marked as “none” or include a copy of the lien release form.  The Certificate of Title must be signed by the owner, notarized, and delivered to the Risk Management Department.

The Risk Management Department will be responsible for maintaining all the Certificates of Title plus the new Certificates of Registration and insurance coverage only for vehicles that will be licensed, maintained and serviced by the Transportation Auto Shop.  

Vehicle offered to

Site or Department

Director of Transportation

Donor signs over title

Director of Risk Management

Chief Business Officer

Asset Management Office

Receiving Site or Department

Response to Donor

Reviewed:  December 14, 2004

Revision:

Review:

LEGAL REF:  ARS 15-342 (Powers & Duties of the Governing Board Discretionary Powers), & ACC R7-2-1131 (Materials Management Disposition)

CROSS REF.:  Related to Policy & Regulation #3745 (School Marquee Signs)

DID-R-AssetManagementRegulation12-14-04Page 5 of 5

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