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Appendix 6: Responsibilities in Investment Decision Making

The project sponsor will:

Review the Project Detail Sheet or Short Business Case, and sign as evidence of agreement, for projects costing less than £250,000 or £1 million respectively.

Prepare the academic case for the faculty/ service area and liaise with Estates to identify the associated building and refurbishment needs.

Prepare a timeline to project approval stage with agreement from Estates.

Develop the prima-facie case with assistance from Estates and Finance, and submit to Capital Group.

Develop the full business case with support from Estates and Finance, and submit to the Treasury Manager at least two weeks prior to Capital Group.

Submit Paper (plus key appendices) to VCEG (and Council where required).

Sit on the project steering group which receives reports from the Estates Project Manager.

Assist Estates with the Estates delivery PPR.

Assist with the business delivery PPR two years and five years after completion (if required).

Estates will:

Undertake meetings with faculties/ service areas to identify building and refurbishment needs and reflect in the annual 5-year capital expenditure forecast and Estate Strategy.

Maintain the Target Dates schedule.

Undertake any build option appraisals within the prima facie case in conjunction with the project sponsor.

Recommend the fee commitment for projects going to the full business case.

Provide advice to the project sponsor on the feasibility of the selected option

in the full business case.

Undertake the project management issues of construction.

Undertake the Estates delivery PPR one year after completion.

Treasury Manager will:

Assist identification of funds and preparation of the prima facie and full business cases when requested.

Review the full business case plus all appendices and advise the faculty/ service area of any proposed amendments.

Undertake the business delivery PPR two and five years after completion, with assistance from the project sponsor.

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