Stage 5: Delivery and Implementation
Estates delivery is ultimately the responsibility of the Director of Estates, but day to day implementation is undertaken by an Estates Project Manager. Business delivery is ultimately the responsibility of the Faculty Dean or Service Director, but responsibility for day to day implementation can be delegated.
Every project over £1 million should have a steering group made up of interested parties which undertakes monitoring of the project and reports to Capital Group by exception.
Any project under spends will automatically be released and cannot be used to improve the project specification without prior approval from Capital Group.
Stage 6: Post-Project Review
Post-project review (“PPR”) is an essential aid to improving project performance, achieving best value for money, improving decision making and learning lessons. PPR is mandatory for all projects costing more than £3 million4 and the project sponsor should understand both the timing of such reviews and the criteria and indicators being used to assess project outcomes.
The PPR has three parts:-
The first part will be undertaken by Estates one year after completion and specifically cover the Estates delivery. The report should go to Capital Group.
The second and third parts are interim and final reviews of the business delivery and should be undertaken by the Treasury Management section in conjunction with the Faculty/ Service Finance Manager two years and five years respectively after completion. They should test the assumptions set out in the business case and cover: the extent to which the objectives were met; any time and cost overruns; comparison of estimated and actual costs, benefits and risks, and any implications for future decisions. The report should be reviewed by Capital Group then submitted to the Faculty Management group (“FMG”) and Audit and Risk Management Committee.
Appendix 1: The Ten Key Criteria
4 The limit was £1 million until it was increased at Council on 16th November 2006.