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eRoom with information rights management delivers persistent control of content

With eRoom, project teams have a single, consistent location in which to securely manage information that is critical to their collaborative efforts. Frequently though, file content within an eRoom needs to be shared with users outside of the workspace. Files can be downloaded to a desktop or laptop hard drive and distributed via instant message, e-mail, or portable media like CDs and USB drives. Unfortunately, the more collaborators there are, the greater the chances that critical information will eventually fall into the wrong hands, either mistakenly or intentionally. In fact, according to industry analysts, 84 percent of high-cost security incidents are a result of insiders sending confidential material outside the organization (InfoWorld survey, August 2006).

With eRoom, users can protect sensitive content no matter where it resides—behind or beyond the firewall. Users gain total control over their electronic information—during and after delivery; they control who can access an eRoom document and prevent it from being forwarded to unauthorized recipients. Users can prohibit printing of a document, disable copy/paste, prevent screen capture, and watermark pages if printing privileges are granted. Documents can also be expired, ensuring that only the most current versions are available for use. And usage permissions can be changed at any time. Security is also enforced even if the file is accessed while the user is offline.

To facilitate effective management of sensitive information, eRoom provides a seamless integration with IRM Services enabling eRoom administrators, coordinators, and end users the ability to manage protection policies that are consistent with corporate and project-specific requirements. A copy of a document automatically inherits the policies of the original. For example, if access to a document

eRoom protects sensitive content no matter where it resides—behind or beyond the firewall. Users control who can access an eRoom document and can prevent it from being forwarded to unauthorized recipients. They can also prohibit printing of a document, disable copy/paste, prevent screen capture, and watermark pages if printing privileges are granted. They can also expire documents ensuring that only the most current versions are available or change any usage permission at any time.

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