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Exhibitor Lounge During the exhibition, an Exhibitor Lounge will be provided upstairs in Hospitality Suite 2. This bistro is for Exhibitors use only and visitors will not be admitted. Access is via Suite 2.101. Please advise your staff so that seating in the Public Kiosk areas can be kept for visitors.

The exhibitor lounge offers a quiet place to relax away from your stand. Tea & Coffee will be supplied each morning and will be available until the daily allocation runs out. A fax and photocopier can be used at the MCEC business centre located next to the Clarendon St entrance doors for a fee. Otherwise we suggest photocopying off-site.

Exhibitor Services Desk The Exhibitor Services desk is located at the front of the Clarendon entrance of the Melbourne Exhibition Centre. Alternatively please contact Exhibitor Services at the Melbourne Exhibition & Convention Centre on telephone 03 9235 8110 or exservices@mcec.com.au

Fire Risk The use of readily flammable material in stand construction, such as crepe paper, corrugated cardboard, straw, untreated hessian, hay bales, polystyrene or PVC sheet (except on floors as a protective membrane), is strictly prohibited without the express approval of the Melbourne Convention & Exhibition Centre. Likewise, no fabric will be allowed unless a fire retardant has been applied and is approved by the organiser.

For more information on where to purchase such fire retardants please refer to OH&S in this section.

  • Any material used for stand construction or display purposes must conform to the Building Code of Australia and be:

    • o

      Non combustible materials;

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        Inherently non flammable materials;

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        Flame-proof fabrics - (documented proof of such must be provided);

  • Where your stand has a 'ceiling' or canopy:

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        The material used must be flame-proof (documented proof of such must be provided); and

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        You must have a fire extinguisher and smoke detector on your stand;

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        You must have prior approval from the organizer.

  • Where your display features a naked flame (i.e. gas appliance, candles etc.)

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      Proposals for the use of naked flames on stands must be submitted to EEA by Friday 16 July 2011;

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        A safety barrier must be provided and a stand attendant must be present on the stand at all times;

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        A fire extinguisher, clearly visible and accessible to visitors, must be kept on your stand;

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        No flammable material shall be within one metre of the flame;

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        Flames must be extinguished 15 minutes prior to the stand being vacated at the end of each day

  • Where you are involved in cooking demonstrations:

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        You are required to have a fire extinguisher and fire blanket, clearly visible, on your stand;

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        If your stand (and therefore your cooking equipment/flames/heat) is within reach of visitors, you must satisfy EEA that visitors are safe and without risk to their health and safety (i.e. consider using Perspex shields);

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        All cooking taking place on a stand requires pre approval from the venue.

  • Where you are using LP Gas bottles:

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      You must advise EEA prior to the show

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        Liquid Petroleum Gas (LPG) cylinders shall not exceed 9 Kg in size. Maximum of 2 per stand. Exhibitors requiring larger amounts of gas must apply to the Office of Gas Safety with copies of approval given to Event Operations Department and Organisers.

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        LP gas appliances must be tested by a licensed gas fitter and tested for leaks before use;

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        Exposed gas pipes adequately protected from damage;

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        Cylinders and all connections to the cylinder must be protected at all times;

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        Cylinders protected by fire-proof covering at all times (fire blanket);

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        Gas bottles must be stored in cages outside the Melbourne Convention and Exhibition Centre outside exhibition hours.

  • Lighting on stands:

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        All lighting must be at least 2.2m above floor level (or barricaded/mechanically protected, to prevent accidental burning by visitors - to venue satisfaction);

      • o

        Must have appropriate certificate of Approval (meet Australian Standards);

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