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Motor Vehicles Exhibits Motor vehicles powered by flammable liquid and /or gas may be displayed, with the prior approval of the Melbourne Convention & Exhibition Centre.

EEA must be notified in advance, be arranged prior to move in. janecavedon@eea.net.au


any motor vehicle placement on stands, as access Please contact Jane Cavedon at EEA on 03

is limited and needs to 9276 5522 or email:

For further information please contact Exhibitor Services at the Melbourne Convention and Exhibition Centre on 03 9235 8110.

Multi Storey Stands Stands that are two or more storeys high are not to be built without prior certification by the Melbourne Convention & Exhibition Centre building surveyor. For stand approval procedures contact Jane Cavedon, Event Coordinator at EEA at least six weeks prior to the exhibition on 03 9276 5522.

Occupational Health & Safety Exhibition venues throughout Australia are becoming increasingly mindful of Occupational Health & Safety issues, especially those involving the move in and out of an exhibition. EEA is also an OH&S conscious company. We are working with venues, suppliers and exhibitors to ensure a safe workplace for us all. It is the responsibility of all exhibitors to ensure that their employees, suppliers and sub-contractors comply with all relevant health and safety regulations and have a current Occupational Health and Safety policy. It is therefore important that both you and your contractors have in place:

  • 1.

    Current Work cover Policy

  • 2.

    Public Liability Policy is included in your stand package (from move in to move out)

  • 3.

    Occupational Health and Safety Policy

  • 4.

    Safe Work Procedures for all work to be undertaken at the Melbourne Convention and Exhibition Centre

Should you have any queries regarding this issue, please contact Jane Cavedon, Event Coordinator at EEA, on 03 9276 5522.

Organisers Office The organisers office is located on the exhibition floor, directly in front of Entrance Door 1. Exhibitors must check-in prior to moving in and pick up their Exhibitor Badges. The Show Office will open from 8.00am – 7.00pm during Move In and one hour prior to and 30 minutes after show hours during the exhibition.

Naked Flames / Candles Flames must be situated so that members of the public cannot come into contact with the flame, or any surface to burn the person or ignite their clothing.

  • Proposals for the use of naked flames on stands must be submitted to the venue 30 days prior to the Expo.

  • A fire extinguisher – clearly signed – shall be kept on the stand, in a position accessible to the general


  • Under no circumstances will the stand be left unattended when the flame is alight.

  • Flames shall be extinguished 15 minutes prior to the stand be vacated at the end of the day.

  • Any flammable material must be treated with fire retardant spray, this includes material, tablecloths etc.

Noise Restrictions Exhibitors please note, noise emissions from stands must be restricted to 85 decibels during show hours. Regular checks will be carried out to monitor volume levels.

Painting Your Stand Painting carried out within the exhibition hall, must be completed during the allocated move in time allotted for space only stands. All exhibitors who wish to paint on their stand must ensure appropriate drop sheets are laid to protect surrounding carpet, furniture & exhibition stands. Alternatively painting can be conducted in the allocated painting shed on the loading dock.

Please note: Any damage incurred to carpet, furniture, walls or exhibition equipment will be charged directly to your organisation.

Plant/Flower Hire A large range of indoor plants are available for hire through Expo Net. Please contact Expo Net on 02 9645 7000 for further details.


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