students are suspended, the records are maintained for one (1) year after graduation or five (5) years after last enrollment. If students are dismissed records are maintained indefinitely.
2. Appeal of an Informal Proceeding
A student sanctioned for violation of the Policy on Academic Integrity may appeal the instructor’s decision that a violation of the Policy has oc- curred, and/or the sanction.
The appeal must be submitted in writing to the instructor and to the dean3 of the college in which the violation occurred not later than twenty (20) business days after the student has been notified of the instructor’s decision. An appeal not made within the time limit will not be heard unless an exception is made by the dean of the college.
An appeal is made by submitting a written statement of appeal to the instructor and dean of the college (CEL for undergraduate students and Graduate Studies for graduate students) within the time limit. The written statement of appeal must state: the course name, dates and location; the name of the person appealing; the basis of the appeal; the instructor making the decision from which the appeal is made; and the remedy which the person appealing is requesting from the dean.
As soon as practical, the dean will convene a committee comprised of faculty and students to hear the appeal and to make a recommendation to the dean. The role of the committee is to advise the dean.
All appeals will be facilitated in writing. The written request for an appeal will be forwarded to the instructor, who will have 30 days to respond. The Appeals Committee will then review all available information and formulate a recommendation to the appropriate dean.
The Appeals Committee makes its determination based solely on the materials provided by the student and instructor. The Appeals Committee will use as its standard of review a preponderance of evidence, and it will be the instructor who has the burden of proof.
The purpose of the Appeals Committee is to decide if the findings of the instructor were so incorrect that the decision should be changed. It is not the purpose of the Appeals Committee to substitute their judgment for that of the instructor. It is not the purpose of the Appeals Committee to decide if it would have reached the same decision had it been the instruc- tor. It is not the function of the Appeals Committee to rehear the charges against the student; it is an appeal of the findings of the instructor. The Appeals Committee may either recommend upholding the instructor’s findings and action(s), or find that there are not sufficient facts presented to warrant the findings of the instructor and thus recommend setting aside the instructor’s decision.
After receiving this recommendation the dean will either sustain or deny the appeal. The dean’s decision will be in writing and will state the findings of the fact and the conclusion as to whether there has been a violation of the Policy on Academic Integrity.
The dean’s decision will be final.
A copy of the appeal and the dean’s resolution of the appeal will be part of the file on the violation maintained in the Office of Student Life or the College of Graduate Studies.
Failure to appeal a sanction after an informal conference with an in- structor constitutes acknowledgment that the student violated the Policy on Academic Integrity.
B. Formal Proceedings in the Office of Student Life or the College of Graduate Studies
If the instructor believes that a student has violated the Policy on Aca- demic Integrity and that the violation is sufficiently serious, the instructor may refer the case to the Office of Student Life or the College of Gradu- ate Studies for the consideration of additional sanctions. The following procedures will be followed.
1. As part of the letter notifying the student of the sanction(s) resulting from the informal meeting, the instructor will inform the student that formal proceedings in the Office of Student Life or the College of Graduate Stud- ies are being requested.
2. The instructor will forward all documentation supporting the allegation of violation to the Office of Student Life or the College of Graduate Studies with a cover letter describing the situation. Examples of documentation include the course syllabus, quiz or exam, assignment, source of plagiarism.
3. The “Code of Student Rights, Responsibilities and Disciplinary Procedures” will govern the sanctions that can be imposed, and the ap- peal process.
4. The Office of Student Life or the College of Graduate Studies will determine a sanction and will notify the instructor of its determination.
5. This sanction will be recorded on the student’s permanent disciplinary record, subject to release only under the terms of the Family Educational Rights and Privacy Act.
6. The instructor will be notified of the outcome of the hearing.
In rare instances, the Office of Student Life or the College of Graduate Studies may be aware of multiple charges of academic dishonesty against a student, and so may choose to initiate the imposition of additional sanc- tions following the procedures outlined above.
Proceedings With a Department or Program
Departmental or Program Action
In cases where an instructor judges a student to have violated
the Policy on Academic Integrity, that person is encouraged to report the incident to the chair of the department or unit in which the student’s program is housed.
b. Departments and programs will follow their internal procedures for deciding whether the student’s status in the academic program should be reviewed because of the violation of the Policy on Academic Integrity and, if so, what review process will take place.
Appeal of Departmental or Program Action
A record of the department, program and/or college decision and ap- peal (if any) will be part of the file on the violation of Policy on Academic Integrity maintained by the Office of Student Life or the College of Gradu- ate Studies.
Approved by the Academic Senate, 4-9-02
1 It is understood that “there is nothing to preclude other persons from being present, as long as they are not present as lawyers or advisors” (Academic Senate minutes, May 1, 2001).
2 It is understood that “it is not always possible to have a ‘Conference with the Student’ before grades are due” (Academic Senate minutes, May 1, 2001).
3 It is understood that deans may delegate the responsibilities associ- ated with an appeal to a designee — often an associate dean (Academic Senate minutes, May 1, 2001).