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Chairman Way opened the meeting at 9:00 AM. - page 41 / 51

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Vice-Chairman Saunders adjourned the meeting at 9:50 AM.

MARCH 14, 2005

In the Chairman’s absence, Vice-Chairman Saunders called the meeting to order at 9:00 AM.

Commissioners Saunders and Ogden, County Commissioner Ron Reinhardt, Patrick Harmon and James Vanek attended, along with Wade Trim representative Dave Drews, McKeough Land Company, Inc. owner Mike McKeough and General Manager Chris McCrumb and Petoskey News-Review reporter Fred Gray.

Commissioner Ogden moved to approve February 28, 2005 regular meeting minutes with the following changes, seconded by Commissioner Saunders.

Page 1, line 4:change “reported” to “reporter”

Page 1, line 24:remove parenthesis before the word “primary”

Page 2, line 64:change “curing” to “during”

VOTE:Ayes – 2Nays – 0Absent – 1Motion carried.

Mr. Drews presented proposed Phase I plans of a multi-phase private road development at Boyne Mountain accessing Deer Lake Road, near Deloy Road.

Mr. Drews presented proposed Phase I Deer Lake Road entrance, development has 147 lots.  Per the Road Commissions “Private Roads Intersecting Public Roads” policy, developments having over 50 lots require two entrances onto a public road.  Mr. Drews explained in 2006 Phase II would satisfy this requirement by constructing the second access onto Metros Road. McKeough Land Company General Manager Chris McCrumb presented a “Letter of Intent”, for Board approval, verifying second access construction.

The Board concurred with the Phase I plans as presented and the “Letter of Intent” for the second access point onto Metros Road to be constructed by the year ending 2006.  The Board instructed Mr. Harmon and Mr. Vanek to write a letter to McKeough Land Company, Inc. stating the Road Commissions preliminary Phase I approval and to highlight the private development roads shall stay private.  Also a value of the improvements within the Road Commission right-of-way shall be submitted to the Road Commission no later than December 1, 2005 to comply with GASB 34 and Act 621.

Mr. Harmon and Mr. Vanek opened annual material bids at 10:30 AM Friday, March 4, 2005. Mr. Harmon explained he needs to verify dust control low bidders (Team Services and Ducon Services) products meet bid requirements and all MDEQ approvals are in place.

Commissioner Ogden moved to accept all 2005 Annual Material Bids as presented, and to authorize the manager to purchase annual materials in the best public interest, seconded by Commissioner Saunders.

VOTE:Ayes – 2Nays – 0Absent - 1Motion carried.

Commissioner Ogden moved to approve the Horton Bay Parade Committee permit application request to allow Boyne City-Charlevoix Road closure in Horton Bay, July 4, 2005 between 12:15 PM and 2:20 PM (sheriff department has approved), seconded by Commissioner Saunders.

VOTE:Ayes – 2Nays – 0Absent – 1Motion carried.

Board authorized the Manager and Vice-Chairman to sign MDOT Contract Number 05-5045, Control Section STH 15609, Job Number 78209, known as Boyne City Road/U.S.-31 Intersection Improvement project.

Commissioner Ogden moved to transfer $41,755.48 from the General Fund to the Equipment Fund to secure funds for October 2005 blade purchase (see purchase order #001285 copy attached), seconded by Commissioner Saunders.

VOTE:Ayes – 2Nays – 0Absent – 1Motion carried.

Mr. Harmon:

Distributed County Road Association of Michigan e-mail document “Issues & Talking Points” to discuss various items when meeting with legislators during 2005 Annual CRAM meeting.

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