Dining Facility Files Management ARIMS Labeling and Disposition
An Example of the above is - The Kitchen Requisition and Returns Worksheet used by the shift during production. Once the information from this worksheet is entered into AFMIS and the Kitchen Requisition and Returns Report is printed, the worksheet can be disposed of. There is no business need to retain the worksheet.
Disposition instructions are coded and begin with the letter “K” for keep or “T” for transfer, followed by an “E” for event when applicable. (i.e. KE, or TE).
All K codes apply to short-term records that are kept according to the business process until no longer needed (or until no longer needed for business after an event occurs) not to exceed 6 years.
The T codes apply to long-term (retentions over 6 years) and permanent records, with a few exceptions for records involving individual rights and interests. Disposition is applied by the servicing Records Holding Area (RHA) or the Army Electronic Archives to which records are transferred.
Once the period of time is met the record should be destroyed.