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University of Toronto

Department of Computer Science

CSC444 Lec03 8

Tool 4: Meetings

Meetings are expensive

E.g. 8 people on $40k. Meeting costs $320 per hour

Meetings are necessary

Can save money by averting misunderstandings and coordination errors

Time wasters:

Purpose of meeting unclear

Attendees unprepared

Essential people missing

Discussion gets sidetracked

Dominance by one or two people

argumentative

Decisions not followed up on

Source: Adapted from Pfleeger, 1998, 92

Meetings advice:

Announce details in advance

who should attend

start and end times

goals of meeting

Written agenda, distributed in advance

Identify a chairperson who:

keeps the discussion on track

resolves arguments

Identify a secretary who:

keeps track of decisions taken

records action items

ensures action items are carried out

Associate a responsible person with each action item

© 2001, Steve Easterbrook

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