PREVENTIVE INTERNAL CONTROL
TESTS OF DETAILS OF BALANCES AUDIT PROCEDURES
1.Transactions are recorded in the proper period (cutoff).
Company policy should state that the cash cutoff at end of a month should be achieved by only recording the amounts received prior to month-end in the current month.
The auditor should compare the deposits in transit shown on the bank reconciliation to the date that deposits reached the bank to determine that the time lag is reasonable.
The auditor can also be present at the client's facility at the end of the last working day of the year, obtain the amount of the last deposit to be made from current year receipts, and should determine that this was, indeed, the last deposit recorded during the current year.
2.Accounts receivable are stated at realizable value (realizable value)
The client should perform an analysis of the collectibility of accounts receivable at the end of the year and should communicate with its customers to determine the likelihood of the collectibility of individual accounts.
The auditor should keep informed of current economic conditions and consider their effect on collectibility of accounts receivable for the client.
The auditor may compare cash receipts after year-end to the cash receipts of the similar period of the previous year and consider any changes as to their effect on the collectibility of the accounts receivable.
3.Accounts receivable are stated at the correct amounts (accuracy).
The client should record claims for defective merchandise as soon as possible after the claim is received to keep accounts receivable balances as accurate as possible.
The auditor should note any replies to the confirmation of accounts receivable which indicate disputes between a customer and client.
The auditor should review the client's correspondence files from customers.
4.Accounts receivable presentation and disclosures are proper (presentation and disclosure).
The controller should maintain a schedule containing all required disclosure information. This schedule should be updated each time an event occurs which affects this information.
The auditor's standard bank confirmation should contain an inquiry as to assets pledged for loans from that institution.
When loan confirmations are sent by the auditor, they should contain an inquiry as to any assets pledged for the indebtedness.