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6.3

6.4

Official Ceremonies and Events

i.

The Official Ceremonies and Events of Alpha Phi Alpha Fraternity, Inc. shall include but not be limited to:

a.

b.

c.

d.

e.

f.

g.

h.

i.

Chapter Meeting (Private Program ~ See Attachment H for Official Protocol. The Procedures are found in the Alpha University Chapter and Officer Development Guide) Chartering Ceremonies (Public Program ~ See Attachment I for Official Protocol. The Procedures are found in the Alpha University Chapter and Officer Development Guide) Installation of Officers (Public Program ~ See Attachment J for Official Protocol and Procedures) Chapter Anniversaries (Public Program ~ See Attachment K for Official Protocol and Procedures) Miss Black and Gold Pageants (Public Program ~ See Attachment L for Official Protocol. Procedures my be found in the Alpha Phi Alpha Fraternity, Inc. Awards and Achievement Handbook at www.alphaphialpha.net ) Founders Day Observance (Private Program ~ See Attachment M for Official Protocol and Procedures) Omega Service (Public Program ~ See Attachment N for Official Protocol. The Official Procedures outline are included in the Ritual) Membership Intake (Private Program ~ See Attachment O for Official Protocol. The Official Procedures is found in the Standing Order, Dated August 1999) Public Programs (Public Program ~ See Attachment P for Official Protocol and

j.

Procedures.) Brotherhood Acknowledgements

(Private Program ~ See Attachment Q for Official

Protocol and Procedures)

ii.

It goes without saying that the attire for any official Alpha Phi Alpha public or private function is “Alpha Attire.” Alpha Attire shall be defined as a suit, long sleeved shirt and tie. (#)

Courtesies to Elected Officers of Alpha Phi Alpha Fraternity, Inc.

    • i.

      The highest-ranking elected Alpha Officer (General President; Past-General President; Regional Vice President; Assistant Regional Vice President; elected National Officers) present at an official function should at all times be granted the respect, courtesies and amenities befitting the office. NOTE: This applies to the District Directors when functions are held in his District and the Chief Pharaoh during Intake. In cases where the spouse of the elected Alpha Officer is present, she should be recognized, as well.

  • ii.

    The highest-ranking elected Alpha Officer at an official function should always be staffed as he moves about an official function. Staffing is defined as a brother(s) who is assigned to escort the Alpha Officer as he proceeds throughout the official function

  • iii.

    The staffer should precede the Alpha Officer into each official event, gain the attention of the Chair of the function or the Sergeant-At-Arms and announce that the Alpha Officer is about to enter. In no cases should an Alpha Officer suddenly appear in an official function without the Chair or Sergeant-At-Arms being notified. In cases where the staffer informs the Sergeant-At-Arms, the Sergeant-At-Arms should immediately notify the Chair of the meeting.

  • iv.

    When visiting a particular location where an Alpha Chapter (s) is located, the Alpha Officer should notify the appropriate Chapter President (s) of the date and time of his visit. This will include any official visit, i.e. speeches, discipline hearing, program participation, etc.

    • v.

      Due recognition and respect should be shown to Alpha Officers in the following sequence:

a. b. c. d. e. f. g. h. i. j. k .

General President Past General President (s) (In descending numerical order) The Five Regional Vice-Presidents (in Regional Alpha Order) The Five Assistant Regional Vice President (s) (in Regional Alpha Order) The Immediate Past Regional Vice-President (s) The Comptroller The General Treasurer The General Counsel The Executive Director National Standing Committee Chairs (in Alpha Order) The District Director

17

15th Draft 9/18/07

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