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        • iii.

          A Brother should be assigned to await guests in the main lobby of the facility and escort Dignitaries to the holding room.

        • iv.

          Chairs are positioned with table/chair cards bearing the names of the members of the dais in the order in which they are to be seated on the dais.

          • v.

            Water, coffee, tea and appropriate beverages should be placed in the room.

        • vi.

          Cortèges and boutonnières should be pinned on guest in this location.

        • vii.

          The host/hostess leads the processional.

    • 6.10

      The Dais or Head Table

          • i.

            No Brother should be allowed on the dais or head table who is not properly attired in “Alpha Attire.”

        • ii.

          The line-up for the dais should permit each person to proceed in an orderly progression to his or her assigned seat, which should be clearly marked and inclusive of the seat reserved for the General President or the highest-ranking Fraternity Officer present.

        • iii.

          If the dais is two-tiered, the membership of the lower dais enters first.

        • iv.

          All assembled should rise at the entry of the dais and remain standing until the last person enters and the dais is seated.

          • v.

            Processionals for the dais are according to ascending rank. If a chair must be skipped for higher- ranking Officers who must enter near the end of the processional, it is okay to do so.

        • vi.

          After all persons on the dais have reached their assigned seats, the Presiding Officer in charge of the ceremonies should invite all persons assembled to rise to receive the General President or the highest ranking Fraternity Officer present

        • vii.

          After the General President or the highest-ranking Fraternity Officer present is seated, the program begins.

      • viii.

        If known sufficiently in advance that a dais guest will arrive late, it is recommended that a seat be assigned to that person at the end of the tier, with the exception of the General President.

        • ix.

          Reserved seating should be provided, near the front of the dais for spouses or special guests of dais participants.

    • 6.11

      Formal One Tier Seating

            • i.

              The position of the Presiding Officer or the Master/Mistress of Ceremony is to the right of the lectern, as this person faces the assemblage.

          • ii.

            The guest of honor should be seated to the immediate right of the Presiding Officer.

          • iii.

            The next person to the right should be the General President (and spouse if applicable) or the highest-ranking Fraternity Officer present.

          • iv.

            The highest-ranking host elected official is positioned to the left of the podium.

            • v.

              Other dais guests should be seated to the right or left of the persons noted above, balanced in descending order of rank.

          • vi.

            Please see diagram in Attachment R.

    • 6.12

      Formal Two Tier Seating

            • i.

              The designated Presiding Officers and honored guests should be at the upper dais level, while designated persons such as program participants and other guests are seated at the lower dais level.

          • ii.

            Consideration should be given to the physical restriction of the participants of the dais or the physical aspects of the room and the visibility of the dais in deciding tier assignment.

          • iii.

            The use of clearly scripted place cards is critical and should be utilized.

          • iv.

            Please see diagram in Attachment R.

    • 6.13

      Formal Theatre Style Seating

            • i.

              The front row on the left-hand side of the room should be reserved for the General President or the highest-ranking Fraternity Officer present.

          • ii.

            The front row on the right hand side should be reserved for the other elected and appointed Officers in descending order.

          • iii.

            If possible, individuals should be seated in rank order.

    • 6.14

      Hospitality and Social Amenities

            • i.

              The General President should be provided transportation upon arrival and departure, if invited by a local Chapter to participate in a particular event.

          • ii.

            Hotel accommodations should be provided for the General President by the host/local Chapter. A suite or comparable accommodations should be comfortable, private, and secure, and sufficient to permit the hosting of a meeting or entertaining VIPs or other special guests. 21

15th Draft 9/18/07

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