Attachment I ~ Chartering Ceremony Official Protocol and Procedures
PURPOSE CHARTERING CEREMONY
The Chartering Ceremony of Alpha Phi Alpha
college and the
or alumni chapter.
To be chartered, the
chapter must have seven members or more.
Fraternity, Inc. is designed National Organization must
to of icially establish a issue an official charter
The ceremony has a setting of a banquet. Invited guests should include dignitaries and of icials of the community, all local college and alumni Alpha Phi Alpha Fraternity, Inc. chapters, all other Greek Letter Organizations, top campus or city officials, special dignitaries of political, civic, and other such persuasions.
The participants of the program and top dignitaries are seated at the Head Table. No Brother who is a Charter Member is seated at this table. The Charter Members and their Guest are to be seated at the banquet tables.
GROUP RESPONSIBLE FOR UPDATING CHARTERING CEREMONYPROCEDURES
The National Standards and Extension Committee of Alpha Phi Alpha Fraternity, Inc. is responsible for monitoring and updating these procedures.
MATERIALS/PERSONNEL/LOGISTICS NEEDED FOR CHARTERING CEREMONY
The following items should be obtained from the General Organization. Please contact your National Region Representative
Chartering Chapter Candle Board
Alpha Phi Alpha Candelabrum
Office Chapter Charter
NOTE: ALL ITEMS EXCEPT CHARTER, ARE TO BE CLEANED AND PROPERLY STORED IN CASE AND RETURNED IMMEDIATELY TO GENERAL ORGANIZATION BY PREPAID MAIL THE NEXT WORKING DAY AFTER THE CEREMONY.
The following items should be supplied by the local chapter being chartered.
Cassette Tape Recorder or Turntable with dinner music. This is optional if live music is to be played.
Seven Candle Candelabrums. Can be borrowed from a local church.
Candle lighter-Combination Bell Extinguisher and Sliding Taper Lighter. Can be borrowed from a local church.
Three (3) large gold candles (1” diameter)
Seven (7) gold candles (3/4” diameter)
A gold candle (3/4” diameter) for each Charter Member is required.
Frame for Charter. (10 ½” x 15” minimum inside diameter.) 39
15th Draft 9/18/07