Vice President for Finance
equipment and material storage at the Hanscom 1718 Warehouse, and the elimination of an administrative database by finding functionality in SAP.
At Lincoln Laboratory, Property supported the efforts of the Lab in response to
internal audit findings regarding effective material stock room management. Property was also involved in several initiatives and business improvements:
On campus, Property planned and communicated a business process change regarding minor equipment which eliminated the need to control low risk, low cost property, reducing significant workload and resource requirements. The change will be effective FY2009 and will position MIT to further reduce work by having equipment acquired from major suppliers tagged prior to shipment to MIT. Dell Computer will be the first of the suppliers to adopt this plan.
Property has been granted access to Facilities’ Building and Space Construction database, which will significantly improve the process of tracking capital projects.
At Lincoln Laboratory, Property negotiated a revised scrap equipment plan with the Defense Contract Management Agency (DCMA) Procurement Contracting Officer that greatly improved throughput of surplus equipment cases to closure.
In the area of compliance, both the DCMA and the Office of Naval Research reviewed and continued the approved status of the MIT campus and Lincoln Laboratory property control systems. PricewaterhouseCoopers (PwC) completed a successful FY2008 IT audit of the SumProp property management application. Property successfully completed the 2006–2007 physical inventory of campus equipment. And at Lincoln Laboratory, it completed the inventory of government property with a value of $5,000 or greater to an exception level of 0.4%.
Campus-Property was involved in a number of customer service projects involving relocations, dispositions, sales of major equipment, ad-hoc inventories, and special reporting during the year in these Institute areas: Department of Earth, Atmospheric, and Planetary Sciences, Harvard-MIT Division of Health Sciences and Technology, Alumni Association, Resource Development, Broad Institute, IS&T (Athena), MIT Insurance, and PDSI.
Four Property office staff participated in the PDI. Property office staff remain actively involved in the National Property Management Association.
The Lincoln Fiscal Cashier’s Office continued to provide cash management services to Lincoln Laboratory, distributing over $2.3 million in cash advances to travelers and taking in over $1.4 million in cash receipts. Lincoln Fiscal participated in the migration of the Lincoln Laboratory credit card system from OMARS Clear Commerce to Cybersource, a third party supplier, in order to comply with the PCI-DSS. The new merchant services system went live on June 1, 2008.
Lincoln Fiscal Office’s data processing group continued to improve and to collaborate actively with other departments at Lincoln Laboratory and on campus. Efforts in 2008
MIT Reports to the President 2007–2008