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How to establish a National Codification Bureau (NCB)

Include groupings by weapon system or end item and the country of manufacture/design control.

Focus on items of national manufacture for initial codification.

The country should identify items in its system that are manufactured in NATO countries and assigned NATO Stock Numbers (NSNs) using the NATO MCRL.  The country may find that the majority of the items it uses have already been assigned NSNs and have item identification data, particularly if it utilizes systems manufactured in the U.S. or other NATO countries.  For those items, they will be able to import the data from those countries’ systems to its system.

The country should analyze existing processes for registration and identification of national manufacturers and develop a strategy for building a national NATO Commercial and Governmental Entity (NCAGE) code file and assign NCAGEs to national companies it procures from.  Exchange of NCAGE data within the NCS is carried out by a transaction called DIC KHN.  See Chapter V of ACodP-1 for details.  NCAGE files are published and displayed in H4 handbooks, found in the H-SERIES CD-ROM, the NATO MCRL, and other national files.

The time frame for implementation will vary depending on the amount of money available for implementation and the number of staff members devoted to the task.  Four years is probably a realistic goal.  However, BASELOG can probably be implemented in one year or less.

If you aim for full participation in NCS (Tier 2 Sponsorship), develop and manage test information and codification systems in compliance with the rules defined in ACodP-1 (Allied Codification Publication no. 1).

‘Sell’ the codification concept to the logistics user community and other government entities through familiarization visits and training courses.

Arrange for trial transactions to be exchanged with another NCS participating system.

Produce your own country catalogue and catalogue products.

D. Sample NCB Organization

The structure of a National Codification Bureau will of course depend on the decisions reached on the functions to be performed by the organization.  A sample organization is shown below:

Cataloging: This department actively applies the cataloging rules, researching, naming, classifying, and describing items of supply and assigning National Stock Numbers to them. Subject to bilateral agreements, they may interface with other NCBs on the assignment of external NSNs. After NSN assignment, it is their responsibility to maintain the cataloging records.

Cataloging Tools: The staff that translates the International Standards (to include ACodP-1, Item Classification (H2), and Item Name Directory (H6) (this makes English or French language skills a necessity for some members of this department. In addition, this department is responsible for the assignment of national NCAGEs.

Customer Liaison, Training and Publications: This department focuses on support of the using military forces with information about the items they use, provided in forms or formats which effectively satisfies their information needs. This function may include providing user

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