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How to establish a National Codification Bureau (NCB)

training, in such subjects as the national cataloging system/NCS and in the interpretation and use of publications. These personnel help define the functional requirements leading to systems changes and product development.

Information Technology: This department will design, develop, operate and upgrade the data system, which supports the cataloging process and the interfaces with other organizations. Often this support will be provided by an external specialist organization, or by a contractor.

E. Develop Partnership Opportunities

Consider active participation in the NCS by requesting NATO Codification System sponsorship.  Countries in the Pacific region may want to consider participation in the Pacific Area Cataloging System (PACS) Forum.  Participation in these groups is necessary to keep up with the development of the NCS.  Any country interested in NCS sponsorship should contact NAMSA at the address below. Details about the requirements for sponsorship are included in the Sponsorship Brochure.

Among other things, sponsorship in the NCS will allow the country to participate in BASELOG and join the NATO MBS, which permits telecommunications data exchange with all NATO countries and many non-NATO countries. Also, sponsored countries are assigned a National Codification Bureau (NCB) code and a NATO Commercial and Governmental Entity (NCAGE) code identifier to distinguish their NSNs and NCAGEs from other participants in the NCS. These codes are also required for exchanging data within the NCS.

Several NCS user countries, NATO and non-NATO, have developed mature NCS-compliant automated cataloging systems, which may be available for purchase. It would be worthwhile to review each of these and the costs and benefits involved. For information contact NAMSA.

F. Bottom Line Advice

Don’t try to reinvent the wheel.  Find out what other NCBs have already developed to review the possibility of adapting a system that is already developed, rather than starting from scratch.  NAMSA, the United States, or other NATO or NCS sponsored countries can provide advice about the possible options.

If possible, develop a PC-based system, because that would be far less expensive to develop and maintain than a system based on a mini-computer or mainframe.  The increasing power of PCs and networked PCs makes this a distinct possibility.  If a PC based system isn't feasible, the next option should be a mini-computer based system.  Countries will find that a system based on a mainframe will be more expensive and more difficult to change that a system residing on a mini-computer or a PC network.

G. Sample Agenda for NCS Workshop.

Day 1 and 2: Introduction to host country systems.

NCS Workshops are two-way information workshops. On the first two days, the staff of hosting country provides the visiting expert team with an overview of their current codification and logistics systems.

Day 3: Executive overview for managers and decision makers

BACKGROUND

What is Codification and Why Does It Exist?

History and Governance of the NATO Codification System

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