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Define the data needed to categorize documents, and perform tasks

I analyzed our Excel file that listed and defined the tech pubs documents. The document info:

  • doc number

  • document title

  • what products it supports

  • audience (security level)

  • revision level

  • revision date

  • document status

    • -

      in queue to be started

    • -

      in process

    • -

      in review

    • -

      released

    • -

      obsolete

  • writer

  • subject matter expert

  • engineering drawing numbers associated with the document

  • engineering change numbers associated with the document

  • keywords

  • file name

  • comments

I listed the information I needed to track the writer’s projects:

  • Writer’s name

  • Project title

  • Completion level (first draft, adding first edits, etc.)

  • Start/finish dates

  • Comments

  • Hours spent

  • Editors who worked on it

  • If a revision, a summary list of the changes

I listed the information I wanted to track the document review process:

  • Document title

  • Reviewer’s name

  • The date the reviewer got the document

  • Whether the receiver signed off the document

  • Comments from the reviewer

  • The date the reviewer signed off the document (if signed off)

Mary Ann Howell 10/4/08

Developing a Web Application

www.hikaripub.com

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