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CODESRIA Guide for Authors

Never refer to a table as ‘the following table’; it may not be possible to place it in the same position as it is in the manuscript. Refer instead to the table number: ‘in Table 3’.

If there are many tables it is better to number them by chapter: 3.1, 3.2, 4.1, 4.2, and so on.

Position table numbers and headings above the table, but place sources and notes immediately below it.

If a table is taken from another publication, especially government reports, always apply for permission to reproduce it from the copyright-holder.

There is a limit to the number of columns that can be accommodated across a page. Make sure that your table will fit, perhaps by reversing the axes so that the headings at the side become the ones at the top. Be as clear and concise as you can in selecting column heads and table entries. Try to keep column heads short. Wide tables can be set sideways (landscape on the page), but avoid this if possible.

Break up long tables into several short ones. Repeat table titles and column headings on the next page.

Check that totals add up correctly, and that figures align. All decimal points should be preceded by a digit (a zero if necessary).

If the table has notes, do not number them, as this can be confusing. For a single note you can use an asterisk, for more than one note use letters: a, b, c, etc. Supply a list of tables to go in the prelims.

It is preferable to place tables at the end of chapters or books or as a separate file from the main manuscript and printed out. Place references within texts indicating location, e.g., ‘[Insert table 1 here]’. This method ensures that tables are not garbled when the manuscript is converted into a typesetting software. Type or print out each table, double-spaced, on a separate sheet of paper.

Illustrations

These can be plates (photographs), figures (line drawings) or maps. Supply all illustrations at the same time as you deliver your final manuscript. Obtain permission for all illustrations in copyright. This includes most photographs; figures and maps which require permission only if taken from other works (see the section on permissions).

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