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Case

of activity

Vendor

Agency

6

Multiple goods and

Various vendors

Department of

Description

services

Fraudulent charges

State

7

Per diem

Ritz Carlton Hotel GSA

Potentially fraudulent claim

8

Meals

Potentially fraudulent charges

Grape and Wine Conference

Alcohol and Tobacco Tax and Trade Bureau, Department of the Treasury

Page 23

Amount 735

380

280

Additional facts

Fraudulent charges appeared on the account, including for vendors such as Match.com, Old Navy–online, and AIPTEK (a camera and other electronic equipment manufacturer).

Upon discovery of the fraudulent charges, the cardholder appropriately followed agency procedures and contacted the purchase card bank, which closed the account.

GSA purchased continental breakfasts for 18 conference attendees for 3 days.

Sixteen of the 18 conference attendees claimed reimbursement for the breakfasts, which were provided by the government. Effectively, GSA paid for these meals twice.

Although the cardholder was authorized to purchase conference meals with the purchase card, the travelers submitted potentially fraudulent claim of $380—the amount that should have been deducted from the travelers’ per diem.

In agency comments, GSA disagreed that continental breakfasts constituted full breakfasts, even when it paid $23 per person per day for this meal. Consequently, GSA plans to consult with other members of the travel community to decide on the treatment of continental breakfasts.

In 2004 and again in 2006, the cardholder used the government card to purchase meals at two different conferences.

Although the cardholder did not claim reimbursement for the meals, the amounts he inappropriately charged to his purchase card well exceeded authorized meals and incidental expense amounts.

The agency did not discover these unauthorized purchases until a fiscal year 2006 audit review.

The cardholder repaid the agency in February 2007, over 2 years after the first unauthorized—and potentially fraudulent— purchase.

The cardholder received a written counseling letter and voluntarily turned in his purchase card, and the account was closed.

GAO-08-333 Governmentwide Purchase Cards

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