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(B)Requirements for annual salary review, and

(C)Establishment of salary formulas, ranges, or schedules;

(25)Sexual harassment;
(26)Tuition exemption (reference 23 NCAC 02D .0202);
(27)Sick leave consistent with provisions of the State Retirement system;
(28)Secondary Employment that addresses conflict with the employee's primary job responsibilities and institutional resources (the local board of trustees shall approve or disapprove any secondary employment of the president; the president or any member of the college's senior administration designated by the president shall approve or disapprove secondary employment of all full-time employees); and
(29)Shared leave consistent with provisions of the Office of State Personnel (reference 25 NCAC 01E .1301 through 25 NCAC 01E .1307).
(30)Providing a preference for veterans, as defined in G.S. 128-15, in hiring decisions.
(b)  Each local board of trustees shall submit copies of these policies, including amendments, to the NC Community College System President's office upon adoption.

History Note:Authority G.S. 115D-5; 115D-20; 115D-25.3;

Eff. September 1, 1993;

Amended Eff. May 1, 2008; May 1, 2005; January 1, 1996.


25 NCAC 01C .0304Confidential

information in personnel files

(a)  Except as provided in G.S. 126-23 and G.S. 126-24, personnel files of State employees are not subject to inspection and examination. .
(b)  Agencies shall maintain in personnel records only information that is relevant to accomplishing personnel administration purposes.
(c)  Information used in making a determination about employment or other personnel actions shall, to the extent practical, be obtained directly from the individual.  There may be instances where it is necessary to obtain information from other sources.  This may be obtained either directly from those sources or by the use of a consumer reporting agency.  If the consumer reporting agency is utilized, the requirements of the Fair Credit Reporting Act, Title VI of The Consumer Credit Protection Act (Public Law 91508) must be followed.
(d)  All information in an employee's personnel file shall be open for inspection and examination as set forth in G.S. 126-24.  For this purpose, supervisor is any individual in the chain of administrative authority above a given state employee within a pertinent state agency.  An official is a person who has official or authorized duties or responsibilities in behalf of an agency; it does not imply a necessary level of duty or responsibility.  
This right to access includes the circumstances where one state agency is considering for employment a person who is or has been employed in another state agency; the head of the latter agency may release to an official of another agency information relative to the employee's job performance.
(e)  Each individual requesting access to confidential information shall submit proof of identity.
(f)  A record shall be made of each disclosure except to the employee or the supervisor.

History Note:Authority G.S. 12624; 12626; 12629;

Eff. February 1, 1976;

Amended Eff. May 1, 2008; October 1, 2004, November 1, 1988; December 1, 1978; October 1, 1977.

25 NCAc 01H .0631POSTING AND


(a)  Vacant positions shall be publicized by the agency having the vacancy.
(b)  Vacancies which shall be filled from within the agency workforce are to have an application period of not less than five working days and shall be prominently posted in at least the following locations:
(1)The personnel office of the agency having the vacancy; and
(2)The particular work unit of the agency having the vacancy.
(c)  Vacancies to be filled from within or outside the state government workforce are to be listed with the Office of State Personnel and the Employment Security Commission as required by G.S. 96-29.  The vacancies shall have an application period of not less than five working days.  For purposes of this Rule, "state government workforce" means those employees who are subject to Articles 1, 2, 5, 6, 7, 8, 13 and 14 of Chapter 126 of the North Carolina General Statutes.
(d)  Each vacancy shall be described in an announcement which includes:
(1)For graded classes: the position number, classification title, salary grade and range, essential functions, knowledge, skills, abilities, minimum training and experience, and any vacancy-specific qualifications as determined by the agency in accordance with 25 NCAC 01H .0635(c) the application period, and the contact information;
(2)For banded classes:  the position number, banded class title, banded class salary range or recruitment range corresponding to the competencies and duties, salary grade equivalency, essential functions, competencies, minimum training and experience, vacancy-specific qualifications as determined by the agency in accordance with 25 NCAC 01H .0635(c), the application period, and the contact information; and
(3)For all vacancy listings: a closing date unless the classification has been determined as critical. Factors used in determining critical classifications include agency turnover;

22:23                                                               NORTH CAROLINA REGISTER                                           JUNE 2, 2008


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