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Vehicle Purchase Prices All reported purchase prices and unladen weights (on which fees are based) must be substantiated by acceptable documentation for all apportioned vehicles. Acceptable documentation to support vehicle purchase prices and dates include the following:

  • Invoices

  • Bills of Sale, and

  • Security Agreements

Records Retention A carrier is required to maintain the mileage records used for the current application plus the three (3) preceding mileage years. Records must be made available by the carrier to any jurisdiction upon request.

Penalty for Failure to Maintain Adequate Records Florida and other states assess penalties when adequate records are not maintained.

USING AVERAGE PER VEHICLE DISTANCE

If a registrant does not accrue any actual miles during the reporting period, they will be billed for all jurisdictions based on Florida’s Average Per Vehicle (APV) distance chart. The miles reflected on the APV distance chart is the average distance of all registrants in each jurisdiction.

REFUNDS OF IRP FEES Florida will issue a refund for IRP registration fees:

  • When a vehicle has been registered twice (duplicate registration) for the same registration period, such as the duplicate purchase of a straight plate and an IRP plate during the same registration period; or

  • If your vehicle registration was issued in error and you return the plate to the Bureau of Commercial Vehicle and Driver Services before the first day of the registration period.

APPLYING FOR A REFUND… To apply for a refund due to a duplicate registration:

  • Submit a signed “Application for Refund on Taxes or Fees Paid Under the International Registration Plan,” Form HSMV 85028, to the Bureau of Commercial Vehicle and Driver Services, along with proof of the duplicate registration (copies of both registrations).

To apply for a refund for a license plate that was renewed in error:

  • Submit an “Application for Refund on Taxes or Fees Paid Under the International Registration Plan,” Form HSMV 85028, to the Bureau of Commercial Vehicle and Driver Services.

  • Along with the completed and signed application, forward the license plate and a letter stating why you are requesting a refund of the registration fee.

Where to File for an IRP Refund The Bureau of Commercial Vehicle and Driver Services, in Tallahassee, issues IRP registration refunds for the reasons listed above as well as refunds based on an audit. A refund from a Florida IRP audit to Florida registrants will be issued automatically. The entire refund process takes approximately 6 to 8 weeks. NOTE: A registrant must apply to the specific jurisdiction for a refund due from any other IRP jurisdiction.

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