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HARTLEY COLLEGE

PAST PUPILS ASSOCIATION INC. NSW BRANCH

SYDNEY AUSTRALIA

MINUTES OF THE SIXTEENTH ANNUAL GENERAL MEETING HELD ON SATURDAY 14TH JULY 2007

AT GRANTHAM CHURCH HALL, SEVEN HILLS

The president Mr. K. Paskarajothy chaired the meeting. The recorded attendance was 48 members. Chief Guest Dr Ratnagopal was invited to join the meeting.

1. CHAIRMAN ‘S WELCOME ADDRESS

President Mr. K. Paskarajothy welcomed the members and expressed his delight to see 48 Hartleites. He thanked all the committee members and their families for having worked on the PPA’s activities during this year. He also thanked the rest of the membership for supporting the committee during the year.

2. PRESENTATION OF THE MINUTES OF THE 15thTH ANNUAL GENARAL MEETING

Secretary Mr. Thirukumaran presented the minutes of the 15th annual general meeting held on 15th July 2006 at Strathfield Municipal Hall, Strathfield. Members adopted the minutes as correct record of the meeting. Proposed by Mr. Charles Somasundram and seconded by Mr. Santhakumar.

3. PRESENTATION OF THE AUDITED FINANCIAL REPORT

On behalf of the Treasurer, Mr. K. Paskarajothy presented the audited financial report for the financial year ended 30 June 2007. He explained the revenues, expenses and the surplus for the year. He explained because of the life member’s increase the fixed deposit amount also increased. Members adopted the financial report. Proposed by Mr. John Yoganathan and seconded by Mr. Jega Rajan.

4. AMENDMENTS TO THE CONSTITUTION

Mr. K. Paskarajothy presented constitutional amendments. The amendments were accepted with the following qualifications. Proposed by Mr. Jega Rajan and seconded by Mr. Charles Somasundram.

Public Officer: The house approved the amendment concerning the appointment. Dr Ragavan indicated that the office of fair-trading may not accept the secretary being the public officer and wanted the committee to check on this. Committee agreed to do this.

Proposed by:

Mr. P. Elango

Seconded by:

Dr. S. Ragavan

Increase of committee members from 3 to 5: Elango explained the need to increase the committee of management from 10 to 12 by increasing the committee members from 3 to 5 as follows:

  • The management committee number of 10 was decided when the Hartley membership was less that 100. Now the membership is around 200, increasing the committee would give opportunity to more Hartleyites to participate in the affairs of the association.

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