Rental Deposit Fees Information
To confirm your date, a deposit of $350.00 must be submitted with this reservation contract. The rental deposit will be applied to your rental fee. The deposit will be refunded four weeks after your event, unless additional charges are incurred as a result of your rental (i.e. overtime, extra cleaning, building and equipment damages, etc).
The $350.00 Deposit is Non-Refundable If You Cancel Your Event
You may change the date of your event provided the new date is within 12 months of the original date, and you notify us in writing at least 90 days before change. Only one date change is allowed; date changes are based on availability.
Full payment of the rental fee balance is due 90 days before event. If payment is not received by 90 days before the event, Chateau aux Arc retains the right to cancel the event and applicant forfeits all monies theretofore paid to Chateau aux Arc.
If for any reason applicant cancels event after all monies are paid, all monies theretofore paid to Chateau aux Arc will be forfeited.
Rental Information A wedding rental consists of a four hour event plus two hours for set up and one hour for clean-up—a total of 7 hours. Set up may begin as early as 3:00pm and your event end no later than 11pm. If wedding ceremony is to be held at Chateau aux Arc, your event’s start time must be at least one half hour before the ceremony’s start time. The Villa is available for rent to accommodate changing of the bridal party. Chateau aux Arc is a working business and is not able to accommodate morning or day rentals. A fee of $3500.00 dollars can be assessed if client wants exclusive rights to the use of our facilities during the workday (i.e. closing of our facilities to the general public). Please contact us for more details if you are interested. We cannot under any condition offer this on Chateau aux Arc exclusive events, Grapefest or Weinfest weekends.
Rental of The Villa The Villa is available for rental depending on that it has not already been rented out for other events. Use of the Villa for changing of the bridal party is available at 2:30pm and can be used until the next day at 11:00am. The Villa will not be available for rental during major local events such as Weinfest or Grapefest, unless client is willing to pay the going rate for those times.
A wedding ceremony rehearsal may be scheduled by Chateau aux Arc staff no sooner than 3 weeks in advance of event, depending on Chateau aux Arc’s rental availability. Rehearsal must begin at scheduled time and conclude in the one-hour time period ($150.00). Additional rehearsal time will be billed at $75.00 per half-hour, and will be deducted from the rental deposit. No food or liquor may be served during a rehearsal.
The Villa is a non-smoking facility. If guests should decide against Chateau aux Arc policy, to smoke, the undersigned will be assessed a $75.00 fee. The undersigned is also responsible for any damage to Chateau aux Arc incurred by caterers, other rental companies, and musicians during load-in and load-out.