Office of Systems Integration
Evaluation and Selection Plan
submission requirements. No judgment is made on the quality of the content.
If any of the proposals fail the submission requirements, the proposal submission is deemed non-responsive and may be precluded from further evaluation.
8.3 Conduct Final Evaluation Training
Discuss how final proposal evaluation training is conducted, who leads the training, who attends the training, and what topics are covered. Training for final proposal evaluations should be shortly before the final proposals evaluations are conducted, even as late as the first day of evaluations. The training should be used to remind evaluators of the procedures, objectives and conduct of the review. Conflict of interest and confidentiality should again be stressed as well as secure storage of the materials and not making any marks on the actual proposals.
The training should include several examples and exercises to ensure evaluators have a common understanding of how to handle different types of scenarios and to reinforce the approach to the final evaluation review.
The final phase of the evaluation training is specific to the final proposal evaluation process and selection of a bidder. The purpose is to review the evaluation process, requirements, and selection criteria, and to train the evaluators on the use of the scoring tools, how scores are used to select a winning bidder, and the evaluators’ specific responsibilities during the evaluation process.
The final proposal evaluation training is provided to the Evaluation Team during the first day of final proposal evaluations. The training is conducted by the Project Procurement Manager with assistance from the Procurement Official and covers the following topics.
Conflict of Interest and Confidentiality Reminder
Proposal Storage and Review Procedures
Overview of the Evaluation Process
Objective of the Final Proposal Evaluation
Approach to the Final Proposal Evaluation
Deviations and Deficiencies Process
Review of RFP Requirements
Review of Evaluation Criteria
Use of the Evaluation Forms and Scoring Worksheets
Schedule of the Evaluation Process
To ensure a consistent understanding of the scoring process and criteria, several exercises and examples are provided and discussed.
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