Office of Systems Integration
Evaluation and Selection Plan
(lowest cost bid / bidder’s cost bid) * maximum points for the category = awarded points
9.3 Calculate Final Scores
Discuss how the cost scores and raw scores are combined to establish a final score. Discuss the weighting of cost vs raw scores. DGS generally recommends a 50-50 or 60-40 split.
Discuss what happens if there is a tie score.
The Evaluation Team calculates the final scores for each compliant proposal. The total score is weighted at xx percent raw score (administrative, SOW, project management, and technical sections) and xx percent cost score. After the total score has been calculated, any appropriate preference criteria is applied (e.g., DVBE, small business, etc.) to achieve a final score. Each Evaluation Team member must certify and sign each bidder’s score as being accurate.
The Procurement Official selects the best value proposal on the basis of the highest final score among all final proposals that are fully responsive to the RFP.
9.4 Application of Preference Criteria
If appropriate, discuss how preference criteria are applied to the final scores and how this affects scoring. The following are the typical preference criteria which may be claimed and the required DGS form.
Disabled Veteran Business Enterprise (DVBE) Participation – DGS STD Form 840
Small and Micro-Business – copy of small business certification letter
Enterprise Zone Act (EZA) – DGS STD Form 831S
Target Area Contract Preference Act (TACPA) – DGS STD Form 830
Local Military Base Recovery Act (LAMBRA) – DGS STD Form 832
The Procurement Official will guide the application of these criteria. Refer to the DGS website for general information on application of preference criteria (http://www.pd.dgs.ca.gov/disputes/default.htm).
Discuss how the final score is arrived at. Describe the activities that are performed to complete the final scoring process, including reporting progress to stakeholders, collecting and filing appropriate paperwork, adjusting the evaluation schedule, and conducting lessons learned sessions.
If appropriate, the Procurement Official applies preference criteria to the final scores before determining the best value. The following are the typical preference criteria. DGS assists in applying the criteria according to the current regulations.
10. Vendor Selection Process
10.1 Develop the Evaluation and Selection Report
Discuss who creates the evaluation and selection report, the format of the report and who receives the report. Discuss who must approve the report.
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