Office of Systems Integration
Evaluation and Selection Plan
Reference checks are conducted for proposed members of the project team. A Reference Check Form specific to the requirements of each position is used to determine whether or not the mandatory requirements have been met. The Reference Check Forms are composed primarily of closed-ended questions requiring yes/no or multiple-choice answers. This format was chosen in order to maximize the objectivity of the reference validation. The forms also include a blank area after each question for the reference or the interviewer to note any comments that may be provided voluntarily by the reference.
If none of the reference contacts can be reached after three (3) attempts or if a negative response is received from customer, the reference check receives a score of zero for the reference.
Each of the three references may earn a total of xx points for responses in the different subject areas. The points are summed by subject area, and weighted.
This weighting is necessary because the number of questions in each set varies, and because the subject areas do not have the same value. To determine the weighting, the sum of the points in each subject area is divided by the highest number of points possible for that area. Then, the result is multiplied by the value of the subject area. The weighted points for the subject areas are then added to produce a score for the corporate reference. Thus,
(Raw Area 1 Score / Maximum Points Possible in Area) * Value of Area = Total Area Weighted Points
Table 2. Reference Check Scoring and Weighting Example
Raw Area Score
Value of Area
Reference Check Area 1
Reference Check Area 2
Reference Check Area 3
Corporate Reference Check #1 Total
This process is applied to all three references. The scores for all three corporate references are then combined to yield a raw score for the reference checks.
If the primary bidder intends to utilize a subcontractor for 20% or more of the total cost of the contract, each subcontractor key staff must complete three (3) references. Reference contacts cannot be individuals currently working for the primary bidder whom the subcontractor would support for this bid.
Subcontractor reference evaluations shall be included in the scoring after the prime bidder’s reference check total has been computed. The subcontractor score is computed in the same fashion as for the prime. After the subcontractor’s raw reference check score has been computed, the prime and subcontractor scores are
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