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Ethical Dimensions of Public Administration - page 16 / 22





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Department of Public & International Affairs  Prof. Brack Brown


This guide is prepared to help students avoid frequently violated rules of grammar, style, and organization in preparing their papers.  It is only a supplement for other guides.  Read it carefully before writing papers and consult a full-length guide such as the ones listed below.  Consistently follow the guide you select.

1.Use a style manual/style guide and do so consistently when preparing papers.

2.Turn in an readable copy from your printer - hand in an original.

3.NUMBER YOUR PAGES. They should appear top right, top middle, or bottom middle of the page. Do not number text page one (with word processors, turn it off).

4.Use standard one inch margins all the way around.

5.Use standard indented paragraphs, and not block-paragraph format. See next item.

6.Double space the paper but do not add an extra space between paragraphs.  

7.Do add an extra space before subsections.  

8.*All quotes that would use five (5) or more full lines should be indented and single-spaced with no quotation marks. This is not the new standard– but use it. If less than 5 lines use quote marks and incorporate them in your normal text.

9.When a word must be broken (hyphenated) at the end of a line always break such words between syllables.  

10.Do not capitalize "administration," "state," "federal," or "government" except when the word refers to a specific one or quotes a source that capitalizes these words.  There are few cases when it is necessary to do this though government reports often violate the rule.

11.You may use the Turabian/Chicago Manual footnotes or endnotes style or the APA style (with page numbers in the parentheses) but be consistent in that use.  I prefer reading the former so I can more easily see the sources you are using.  

12.Footnote numbers in the text should be indicated by superscripts(1), and they should normally be placed at the end of quoted or paraphrased material or at the end of the first sentence in which a reference to a source is mentioned.

13.When using Turabian type of footnotes use Ibid. (the same) to refer to a citation which is the same as the one immediately preceding. Use op. cit., or author's last name to refer to any previous citation except the one immediately preceding.  

14.Number footnotes sequentially through the paper; don't begin a new set of footnotes for each section or page. Don’t repeat a whole footnote in the

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