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Figure 5: Phase II – Project Design, Construction, Start-Up, and Commissioning

Project Initiation. See Phase I

Start Phase II

Design/Construction/ Start-Up/Commissioning

Administrative Support

PC Performs his/her Duties as Defined within Roles and Responsibilities

Documentation Support

Satellite Involvement

Distribution Flows (Should be Defined Based on Projects’ Structure)

Attend Project Meetings:

  • Consult with the Project Manager on the Level of Attendance Required

  • Attend the meetings as needed

Distribute Project Documents:

  • Consult with the Project Manager on the Required Document Distribution Level of Support Required

  • Distribute the documents per Predefined Flows

Provide General Project Support

  • Copy, Scan, Fax and Mail Support

  • Document Research Support

  • A/E and GC Point-of- Contact Support

  • Meetings Coordination Support

  • Predefined Other, based on Project needs

Update Daabase, Log:

  • Correspondence

  • Meeting Minutes

  • Transmittals

  • Submittals

  • Packages

  • Drawings

  • RFQs

  • RFIs

  • Other

Update Hard Copies per Document Matrix, File:

  • Correspondence

  • Meeting Minutes

  • Transmittals

  • Submittals

  • Packages

  • Drawings

  • RFQs

  • RFIs

  • Other

Maintain and Periodically Communicate with the Team the Completeness State of Project File:

  • Request missing Project Documents

  • Confirm Timeliness of Document Deliveries based on Project Schedule/Developments

See Database Update Flows

See Hard-Copy Filing Flows

End Phase II

Project Support Internal Activity Amgen Internal Activity A/E & GC Related Activity Start or End of Flow Flow Connection Point

Project enters TOP Stage. See Phase III

Process Overview

3-4

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