Vendor Submittals / Responses
Requests for Information (RFI) / Responses
System Start-up Sign-off
Material Safety Data Sheets (MSDS)
Equipment Lists, Line Lists, Valve Lists, Instrument Lists, etc.
Miscellaneous Reports / Sketches
Engineering Drawing List
On most projects, these documents create the overall project documentation package. Any of them could be part of the EOS Active Engineering File or part of the Contractors Turnover Package.
The Active Engineering File and the Contractors Turnover package are explained in the Turnover Package section.
Project Filing System
The typical project support filing structure is comprised of two different systems:
The hard-copy filing system
The electronic filing system
Both of these systems should apply consistent filing methodologies. Their organization should allow for easy cross-referencing of hard copies to their electronic equivalents.
Hard-Copy Filing System Project hard-copy documentation should be filed within two main categories:
Administrative Section (contracts, invoices, PO’s)
Administrative / Contract Documentation Based on local interdepartmental arrangements, the project support staff may provide filing services for a projects’ administrative/contracts documentation.