Different project support sites currently use proprietary electronic archiving systems, such as:
Project collaboration applications (Prolog, Skire)
Web-based document management applications (Livelink Endeavor)
Network server folder structures
E-mail archive accounts, etc.
In most cases, these tools are used as interim solutions until the EOS Capital Projects Information Management Systems team implements e-Builder as the global Capital Project Collaboration Tool.
The Livelink Endeavo , Prolog and Microsoft Outlook Appendixes (appendixes D, E and F) explain some of the features and uses of sample document management applications used at the Thousand Oaks site. These systems have been designed with global support in mind and can be applied company-wide and made available to any engineering center.
The success of project support efforts depends on the efficiency of the project documentation distribution system. The Project Coordinators should insist that the team agree on and develop document-routing procedures and flows for different types of project documents requiring distribution.
Project Coordinators should follow the document flows for processing and filing the project’s documentation. The PC should immediately provide feedback to the team if he/she notices any issues related to the project documentation distribution.
The following sections provide typical document flows and should be interpreted as one of the possible scenarios for routing various project documents. They should be revised and applied accordingly to accommodate special project needs or project manager’s preferences.