Appendix C: Sample Engineering Folders Setup and Structure
Engineering Folder Color-Coding It is recommended that color-coding is utilized for labeling project hard folders. This way it is much easier to distinguish between different projects and their documents.
Different engineering centers may be using different color-coding systems for project folders. Project Coordinators should become familiar with the current site standard in their respective locations and follow it in labeling the folders.
Engineering Folder Labeling Each file folder should have unique numerical identification, giving each document its exclusive location. All folders should be kept together at all times, in the sequence forming the set.
The folder number syntax should be composed of two sections. The first represents the project number (see the Project Tracking Number section) for which the folder is created. The second represents the File Number related to the document category, which the folder is made for.
83xxxx-yyyyy (example: 830325-00200)
where 83xxxx is the six-digit Project Number and yyyyy is the five-digit Document Category Number.
Figure 12: Engineering Folder label