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ASSEMBLIES OF THE MEMBER STATES OF WIPO - page 62 / 69

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page 57

Administered entitlements for 646 staff members (including 20 nominations and 11 terminations/resignations).

Briefed the new staff upon their arrival and arranged formalities relating to their installation.

Handled and registered home leave authorizations, step increases, promotions, transfers, contracts, language allowances;  approximately 400 dependency allowances;  about 5.000 forms for overtime requests and payments;  about 5.000 requests for leave (annual leave, maternity leave, credit leave, etc.);  and about 2.200 forms for sick leave.

Treated and registered about 5.000 anomalies and coding on flexitime.  Prepared and issued approx. 150 certificates, official identity cards for staff members and their families, UN laissez-passer, and 60 Office Instructions and Information Circulars.

Administered the entitlements of 167 short-term staff members and 40 consultants (such as flexitime hours, registration and payment of supplementary hours, payment of annual leave upon breaks, follow-up of sick leave).

Participated in the phase of testing of the SIGAGIP-system (Système de la gestion administrative et gestion informatisée des paies/client serveur), which is foreseen to be operational by the end of 1998.  Furthermore, with the installation of the Intranet facility, most of the forms relating to personnel administration were made instantly accessible to staff members.

Established close relations with the Swiss Permanent Mission, which has resulted in positive and personalized assistance to the staff.  Similar cooperation has been established with the Swiss Police for matters of a legal nature within its jurisdiction.

Results

The above activities served the purpose of acquainting staff members with their rights and obligations and assisting them in enjoying and respecting them.

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